What Tools do Editorial Managers Use?

Learn the core tools, software, and programs that Editorial Managers use in their day-to-day role

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Introduction to Editorial Manager Tools

In the meticulous world of editorial management, the judicious selection and application of tools and software are not mere accessories; they are the linchpin of productivity and editorial excellence. These digital aids, encompassing everything from content management systems to proofreading software, are pivotal in the seamless coordination of the editorial process. They enhance efficiency, underpin informed editorial decisions, and cultivate a harmonious environment for writers, editors, and stakeholders alike. For Editorial Managers, proficiency in these tools is not just advantageous—it's indispensable for steering the editorial ship through the tumultuous seas of publishing deadlines and content quality control. Furthermore, a comprehensive grasp of these editorial tools is imperative for those embarking on a career in editorial management. A deep familiarity with the industry-standard software lays the groundwork for a successful career, equipping aspiring Editorial Managers with the expertise required to manage the editorial workflow effectively. It also serves as a beacon to employers, showcasing a candidate's preparedness and adeptness in managing the editorial lifecycle. In an era where content is king, the mastery of editorial tools is the queen, ensuring that the realm of publishing operates with precision and flair.

Understanding the Editorial Manager's Toolbox

In the multifaceted role of an Editorial Manager, the arsenal of tools and software at their disposal is critical for ensuring the smooth operation and success of editorial processes. These tools not only enhance productivity but also streamline decision-making and foster effective collaboration within editorial teams. The technological landscape for Editorial Managers is rich and varied, encompassing a range of platforms designed to support the unique challenges of managing content, workflows, and team dynamics. In the following sections, we'll explore the essential categories of tools that are integral to the role of an Editorial Manager, highlighting their importance and providing examples of popular options within each category.

Editorial Manager Tools List

Content Management Systems (CMS)

Content Management Systems are the backbone of any editorial operation, providing a centralized platform for creating, managing, and publishing content. They are crucial for maintaining consistency across various channels and enabling multiple contributors to work collaboratively on content.

Popular Tools


A widely-used CMS that offers flexibility and a vast array of plugins, making it suitable for managing content-heavy websites and blogs.


Known for its robustness and scalability, Drupal is ideal for complex, content-rich websites that require a high degree of customization.


A user-friendly CMS that provides a balance between ease of use and extensibility, suitable for small to medium-sized websites.

Project and Task Management

Project and task management tools are indispensable for keeping editorial projects on track. They help Editorial Managers organize tasks, set deadlines, and ensure that the entire team is aligned on priorities and workflows.

Popular Tools


A versatile tool for task assignments and tracking progress, Asana helps editorial teams stay organized and focused on their goals.


Basecamp provides a simple interface for managing projects and team communication, making it easy to keep everyone on the same page.


A highly visual and customizable platform that streamlines project planning and execution, enabling teams to collaborate more effectively.

Collaboration and Communication

Effective communication and collaboration tools are vital for Editorial Managers to coordinate with writers, editors, and other stakeholders. These tools facilitate discussions, feedback, and the sharing of ideas and documents.

Popular Tools


A messaging platform that organizes conversations into channels, Slack is essential for real-time communication and integrates with many other editorial tools.

Microsoft Teams

Combines chat, meetings, and file collaboration, integrated with Office 365 applications, making it a comprehensive solution for team collaboration.

Google Workspace

Offers a suite of productivity and collaboration tools, including Docs, Sheets, and Meet, allowing for seamless collaboration on documents and projects.

Editorial Calendar and Scheduling

Editorial calendars and scheduling tools help Editorial Managers plan content publication strategically, ensuring a consistent flow of content and aligning with marketing campaigns and events.

Popular Tools


A marketing calendar that helps you schedule content and social media posts, CoSchedule is ideal for planning and executing editorial strategies.


Combines the simplicity of a spreadsheet with the complexity of a database, Airtable is perfect for customizing editorial calendars and content pipelines.


A flexible board-based tool that can be adapted for editorial scheduling, Trello visualizes content stages and deadlines in a clear, accessible format.

Analytics and SEO Tools

Analytics and SEO tools are crucial for Editorial Managers to track the performance of content, understand audience behavior, and optimize content for search engines.

Popular Tools

Google Analytics

Provides insights into website traffic and user behavior, helping Editorial Managers make informed decisions about content strategy.


A comprehensive SEO tool that offers keyword research, content analysis, and backlink tracking to improve search visibility.


An all-in-one marketing toolkit that includes features for SEO, content marketing, competitor research, and more, SEMrush is invaluable for data-driven editorial planning.

Proofreading and Editing Software

Proofreading and editing software enhance the quality of content by helping editors identify and correct grammatical errors, improve readability, and ensure consistency in style and tone.

Popular Tools


An AI-powered writing assistant that checks for grammatical errors and offers style and tone suggestions, Grammarly is a staple in the editorial process.

Hemingway Editor

A tool that highlights complex sentences and common errors, Hemingway Editor helps make writing bold and clear.


Offers in-depth writing analysis and feedback, helping editors to improve the overall quality of their content.
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Learning and Mastering Editorial Manager Tools

As Editorial Managers navigate the complex landscape of publishing and content creation, mastering the tools and software that streamline editorial processes becomes paramount. The right approach to learning these tools not only enhances efficiency but also ensures that the content produced meets the highest standards of quality. A strategic, hands-on approach to learning, coupled with a commitment to continuous improvement, is essential for Editorial Managers who aim to stay at the forefront of their field. Here are some actionable steps and insights to guide Editorial Managers in effectively learning and mastering their essential tools and software.

Establish a Strong Editorial Foundation

Before diving into the specifics of any tool, it's crucial to have a robust understanding of editorial principles and workflows. This foundational knowledge will inform which tools are most relevant to your needs and how to leverage them effectively. Seek out resources like editorial blogs, industry reports, and foundational courses to solidify your understanding of the editorial process.

Immerse Yourself in Hands-on Practice

There's no substitute for direct experience. Start with trial versions of tools to get a feel for their interfaces and features. Create mock editorial projects or apply the tools to smaller tasks within your current workflow. This hands-on practice will help you internalize the functionalities of the tools and understand how they can optimize your editorial processes.

Participate in User Communities and Support Networks

Join forums, user groups, and online communities related to your editorial tools. These platforms are invaluable for exchanging insights, solving common problems, and discovering innovative uses for the tools. Engaging with a community of peers can also keep you informed about updates and new features that could benefit your editorial projects.

Utilize Official Training Resources

Make the most of the official training materials provided by the tool developers. These resources, which often include tutorials, user manuals, and FAQs, are tailored to help you grasp the core functionalities and navigate the software efficiently. They can also highlight lesser-known features that could significantly enhance your editorial work.

Expand Your Expertise with Specialized Training

For tools that are integral to your role, consider enrolling in specialized training courses or pursuing certifications. These structured educational programs offer in-depth knowledge and practical skills that go beyond the basics, enabling you to fully exploit the advanced capabilities of your editorial tools.

Commit to Ongoing Learning

The field of editorial management is dynamic, with new tools and updates emerging regularly. Make a conscious effort to stay abreast of these changes by subscribing to industry newsletters, following the developers of your tools, and revisiting your toolset periodically to ensure it aligns with current best practices and technological advancements.

Collaborate and Solicit Constructive Feedback

As you refine your mastery of editorial tools, share your experiences and insights with colleagues. Offer to lead training sessions or write about your findings. This not only cements your own knowledge but also fosters a culture of learning within your team. Additionally, seek feedback on your approach to using these tools, as peer reviews can reveal opportunities for further optimization and efficiency. By following these steps, Editorial Managers can not only learn but also master the tools and software that are essential to their role, ensuring that they remain effective and relevant in an ever-evolving industry.

Tool FAQs for Editorial Managers

How do I choose the right tools from the vast options available?

Choosing the right tools as an Editorial Manager involves assessing your publication's workflow, from content creation to distribution. Prioritize tools that streamline collaboration, enhance content management, and facilitate communication with writers and stakeholders. Opt for industry-standard software that supports scalability and offers robust features for editing and proofreading. Seek peer recommendations and consider tools that offer analytics to track your content's performance, ensuring a data-driven approach to editorial decisions.

Are there any cost-effective tools for startups and individual Editorial Managers?

Editorial Managers must adeptly master new tools to streamline content workflows and maintain publishing cadence. Prioritize learning software that aligns with your editorial calendar and production needs. Engage with quick online tutorials, and join editorial-focused communities for tips and best practices. Apply these tools in real-time on smaller projects to build proficiency. Embrace the learning curve as an opportunity to enhance editorial efficiency and team synergy.

Can mastering certain tools significantly enhance my career prospects as a Editorial Manager?

Editorial Managers can stay current by engaging with publishing industry networks, subscribing to trade publications, and joining editorial forums. Regularly attending workshops, webinars, and industry conferences is crucial for hands-on experience with new software. Additionally, building a learning culture within their teams encourages collective knowledge-sharing about innovative tools and best practices, ensuring the entire editorial department remains technologically adept and efficient.
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