Youth Sports Coordinator

YOUNG MENS CHRISTIAN ASSOCIATION OF WICHITA FALLSWichita Falls, TX
10h$15 - $15

About The Position

Assist in the running of Youth Baseball, Youth Basketball, Parent/Child and any new youth programs that may develop in the Sports Department. Coordinator will manage gym supervisors and be a liaison between the YMCA and parents. Incumbent will be responsible for the sports department in the absence of the Sports Director

Requirements

  • Must have work experience and knowledge of youth sports.
  • Must have 3 years work and/or volunteer experience in various YMCA programs or other youth programs similar to those the YMCA offers. Experience must demonstrate the knowledge of the principles, concepts, and methods of youth sports
  • CPR/AED/First Aid Certification required within 60 days of employment.
  • Risk Management & Abuse training required within 30 days of employment.
  • Experience with automated data processing procedures and administrative correspondence.
  • Experience in customer service with strong verbal and written communication stills
  • Must be able to work with little supervision.
  • Organizational and supervision skills.
  • Experience in the organization and implementation of youth activities, including sports & activity programming.
  • Strong computer skills including but not limited to Word, Excel and PowerPoint.

Nice To Haves

  • Bachelor's degree in administration, recreation, sports management, or a related field preferred.

Responsibilities

  • Assist the Sports Director in training new employees within the Sports Department, including Building Supervisors, Referees, and other seasonal staff, ensuring consistent standards, safety practices, and alignment with YMCA policies.
  • Coordinate communication with stakeholders — including coaches, parents, and participants through PlayerSpace, email, and other communication platforms to provide timely updates regarding games, practices, schedules, and program changes.
  • Composes memos and correspondence not requiting the attention of the director.
  • Maintains daily calendar and appointment schedule with coaches, officials, and building representatives.
  • Keeps daily records of game scores and standings to produce to all parents and marketing.
  • Helps assist Sports Director in court/field readiness.
  • Conducts coaches and official’s clinics as requested
  • Prepare information for the Marketing Director to create printed material, posts, etc.
  • Communicate with members, program participants, coaches, volunteers of various meetings.
  • Billing of sponsor fees for all programs
  • Receive and track program fees and donations. Prepare reports as requested.
  • Coordinate the purchase of program supplies.
  • Code with charge account numbers receipts, invoices, vouchers, purchase orders, etc. to the accounting department weekly.
  • Verify accuracy and submit refunds to the accounting department.
  • Review budget and financials monthly with Sports Director to ensure goals are being meet for all sports programs.
  • Maintain and inventory all equipment and supplies assigned to the Sports Department.
  • Oversight of concession stand which may include but is not limited to; purchase food & supplies, stock concession, as well as prepare pre and post concession summary.
  • Hire and train employees and volunteer concession staff.
  • Report incidents & accidents to Sports Director and HR
  • Develop meaningful and sustainable relationships with members, donors and volunteers
  • Must possess problem solving, organizational and task management skills; ability to make independent and sound decisions in a rapidly changing environment
  • Must be detail oriented and exhibit a high degree of accuracy and alertness
  • Must demonstrate initiative in absence of supervision
  • Must be able to relate to and work with diverse groups of people in a friendly and consistent manner
  • Must work collaboratively as a team member as well as independently and lead by assigned goals, duties and deadlines
  • Must possess ability to exercise high levels of discretion and confidentiality
  • Must present a neat and professional appearance at all times
  • Must be able to routinely perform the following physical activities; climb stairs, bend, stoop, kneel, twist, reach with hands, sit, stand for extended periods of time, walk, lift and/or move up to 50 pounds, have finger dexterity, grasp, perform repetitive motions, talk, hear and have visual acuity to perform detailed tasks
  • Actively participates in membership growth.
  • Adheres to association and position training requirements.
  • Participates in annual fundraising.
  • Work various hours and locations to meet association needs.
  • Perform other duties as assigned by the manager
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