Youth Events Lead

New York Road Runners•New York, NY

9d•$72,000

About The Position

The Youth Events Lead position provides event development, scheduling, budgeting and execution of close to 25 youth events per year, each serving 500-2,000 or more participants. This position will report to the Director, Youth Events, with the core responsibility of managing and supporting NYRR youth event properties, including those associated with the TCS New York City Marathon.

Requirements

Minimum 3 years of event (youth specific preferred) project management
Event site planning and management experience
Strong logistical/operational and customer service background
Bachelor’s degree in Sports Management, Event Management, or other related field preferred
Proficient in Microsoft Office Suite (Word, Excel, Power Point, Outlook)
Strong attention to detail
Excellent written and verbal communication skills
Willingness to travel throughout NYC, work various weekends and extended hours as needed
CPR/AED and First Aid Certification, or willingness to obtain
Ability to lift at least 25 lbs.

Nice To Haves

USATF Official Certification preferred, or willingness to obtain
Level 1 USATF Coaching Certification preferred or knowledge of track and field and road racing
Knowledge of NYC Public Schools system preferred
Proficient in Adobe Illustrator or AutoCAD is preferred

Responsibilities

Under the supervision of the Director, Youth Events, manage the development, logistics and day-of operations of youth events which includes leading about 5 events (e.g. scheduling, permitting, forecasting and budgeting, timeline development, logistics document development, etc.) and supporting the day-of execution of about 20 events, per year, as part of the Youth Events team.
Work with the Youth Program, Marketing, Creative, Sponsor Products, Staffing and Volunteers teams in the contractual needs, brief creation, website launch, layouts, and enhancement of the event experience, communications while ensuring the incorporation of Rising New York Road Runners philosophy elements.
Liaison with government agencies (e.g. NYC Department of Education, NYPD, NYC Parks Dpt., Parks Conservancies, DOT, etc.), partners, sponsors, and NYRR approved vendors in the outreach, site finding, permits, contracts, payments, and overall logistics development to ensure smooth execution of the event.
Work with the Security and Medical team to ensure proper coverage onsite at all managed youth events.
In support to the rest of the Youth Events team, and other departments, attend scheduled youth events, adult events, and some training sessions (as needed) on weekdays, weeknights and weekends.
Collaborate with the Event Management Logistics (EML), Warehouse, Race Scoring, Volunteer and Event Staffing, Hospitality, and Safety & Security teams in EDP to ensure all plans integrate seamlessly into the overall event operations.
Manage a list of specific projects to ensure event development, process improvements, and enhance overall participant’s experience.
Manage risk associated with safety of youth, staff, volunteers, and spectators in and around owned youth events.
Assist with budget management for all owned youth event operations; review budget needs for vendors, equipment, and other event needs
Understand the Long-Term Athlete Development program to ensure the Rising New York Road Runners philosophy is a part of all youth events.
Maintain open, consistent with NYRR’s core values, lines of communication with all appropriate, NYRR, partners and sponsors, staff and volunteers.
Ensure culture, diversity and inclusion are a part of the everyday operations.
Other duties and department projects, as assigned.