Lead, Indoor Events

USA Volleyball-posted about 22 hours ago
$54,000 - $58,000/Yr
Full-time • Mid Level
Onsite • Colorado Springs, CO
51-100 employees
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The Lead, Indoor Events is a regular full-time position reporting to the Manager, Events, responsible for supporting assigned USAV Championship events and running assigned USAV owned national qualifiers. This role involves comprehensive planning and coordination with convention centers, sponsors, vendors, housing companies, and a variety of internal and external partners to ensure seamless operations and execute exceptional event experiences. The position is located in Colorado Springs, Colorado and is not eligible for a remote arrangement. Cross departmental support is expected of all positions. Moderate travel is required for this position, heaviest February-July. Extended hours may be required to include nights, weekends, and holidays.

  • Ensure overall quality standards of designated events including assisting with budgeting, event logistics, team registration and support and event execution.
  • Prepare operational plans, schedules, and post-event reports to assess success and identify areas for improvement.
  • Work with internal departments to include IT, Membership, Marketing, Brand and Communications, Officials, Safe Sport, Spector Admissions, and Warehouse operations to optimize event promotion, experiences, and safety.
  • Plan and coordinate with external partners to secure convention center court space, court labor, equipment rentals (AV, forklift, bleachers, etc.) and security.
  • Identify, secure and service sponsors and vendors and in-venue promotions.
  • Ensure independent contractors meet service deliverables per contractual terms.
  • Coordinate all pre-event aspects of the designated Qualifying Events, including, but not limited to team registration and team tracking (housing, roster eligibility) and work with the seeding committee.
  • Serve as a primary contact for direct inquiries and/or requests. Elevate matters when appropriate to the applicable manager and/or director as appropriate.
  • Verify and process all incoming event-related revenues and enter process event registrations for assigned events.
  • Work with warehouse operations to prepare, pack, distribute, or ship all event materials and equipment.
  • Identify and contract ICs, communicate and ensure contractual terms are met and process renumeration based on fulfillment of agreement.
  • Verify registrations with the event management system and work with volleyball regions and teams concerning registrations and data.
  • Ensure qualifier results are posted in a timely manner and invoice qualifiers post events.
  • Forecast and procure appropriate VIK inventory levels for assigned events.
  • Budget and procure awards (medals, trophies, and ribbons) and assign awards committee to present awards at assigned events. Assist in the preparation of the budget for assigned events.
  • Respond to email inquiries from the general events mailbox that pertain to the assigned events.
  • USAV event experience is required.
  • Bachelor’s degree, Business or Sport Administration or related degree or equivalent work experience.
  • Minimum three years of relevant work experience.
  • Experience using event registration systems preferred.
  • Ability to work collaboratively with internal staff and external constituents to include parents, sponsors, vendors, clubs, and coaches.
  • Requires the ability to sit/stand for extended periods of time in a convention center setting.
  • Ability and willingness to travel for extended period of time (potentially up to 14 days).
  • Proficient knowledge of Microsoft Office applications with emphasis on Microsoft Excel.
  • Strong organizational and communication skills with attention to detail.
  • Must successfully pass a USAV background screen (prior to hire date).
  • Must complete SafeSport training within two weeks of hire date and keep current as a condition of continued employment.
  • Experience using event registration systems preferred.
  • Paid Time Off (employees in the first 5-year mark will accrue 8 hours each pay period up to a maximum of 17 days).
  • Up to 15.5 paid holidays per year
  • 403B retirement plan (currently matching up to 8%)
  • Health Benefits (medical, dental, vision) No monthly premiums are deducted for employee only health benefit. An opt-out rebate is provided for employees waiving USAV medical coverage should they already have coverage with a qualified group health plan
  • Parental leave
  • Robust EAP and wellness program
  • Employer paid life insurance
  • Active DEI, Social and Wellness Committees
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