YOLA Instrument Coordinator

Los Angeles Philharmonic Association•Los Angeles, CA

21h•Onsite

About The Position

YOLA is the signature program of Los Angeles Philharmonic Music and Artistic Director Gustavo Dudamel, inspired by El Sistema. It provides free musical instruments and intensive musical instruction to children, promoting healthy growth and development through music. YOLA aims to invest in each child's development as a musical ambassador of peace, hope, and understanding amongst diverse populations. It currently serves over 1,500 students from elementary, middle, and high schools across Los Angeles. The YOLA Program Assistant supports the day-to-day operations of a YOLA site by providing administrative, logistical, and programmatic assistance to ensure a safe, engaging, and well-organized environment for students, families, and staff. This role reports to the Associate Operations Director and collaborates with teaching artists and LA Phil administrative teams to uphold YOLA's mission and create a vibrant and nurturing space for music education.

Responsibilities

Provide comprehensive administrative support for cross-site YOLA programs and initiatives.
Serve as primary point of contact for processing invoices and managing supplies related to instrument coordination.
Maintain confidentiality of sensitive institutional and participant information.
Order and track delivery of supplies for YOLA events, programs, and operations.
Collaboratively split responsibilities across four YOLA sites with a two-person team, while also assisting with ad hoc projects as needed to support program operations.
Support Learning Department staff as needed on company-wide educational and community initiatives, including pre-concert and concert duties.
Coordinate instrument inventory management, including purchasing, assignment, repair requests, and tracking.
Partner with YOLA site staff to ensure accurate records, secure storage, and reliable availability of all instruments and related equipment.
Assist in vendor selection, negotiation, and management to secure competitive pricing and terms.
Maintain detailed documentation of all work orders, repairs, and instruments sent to or received from vendors.
Advise Learning Department leadership on recommended purchases of instruments and equipment.
Stay up to date on the student musical instrument market to inform procurement decisions.
Coordinate timely delivery of instruments and supplies to multiple YOLA sites.
Coordinate and schedule appointments, meetings, and maintain accurate meeting minutes.
Act as primary liaison for instrument and supply needs across YOLA sites.
Communicate effectively, both verbally and in writing, with internal teams, vendors, and other external partners.
Build and maintain positive working relationships with a wide range of stakeholders, including YOLA site leadership, teaching artists, musicians, families, community partners, and LA Phil staff.