Worship Coordinating Assistant

Church Of The Resurrection•Leawood, KS

13h•Onsite

About The Position

Resurrection has an opening for a Worship Coordinating Assistant in the Ministries & Programs division! The position is part-time, non-exempt Temporary Seasonal required and is located at the Leawood campus located at 13720 Roe Ave, Leawood, KS 66224. Job Summary The Worship Coordinating Assistant provides administrative support for Christmas at Resurrection. Essential Responsibilities and Expectations: Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. Churchwide • Follow Jesus and engage in the “five essential practices” of the Christian life: worship, study, serve, give, and share. • Support the church’s purpose of “building a Christian community where non-religious and nominally religious people become deeply committed Christians.” • Exemplify the church’s values and support its theological direction as a United Methodist Church.

Requirements

Proficient in database management and Microsoft Office Suite

Responsibilities

Work with software such as Brushfire ticketing to set up online site for ticket sales. Determine which seats should be blocked because of poor viewing, set aside seats for security. Mark appropriate seats for impaired and physically challenged individuals.
Work with Finance to make sure their systems are in place for credit card charges and fees. Verify tax amounts for the year and that proper promo codes are in place. Coordinate the petty cash needed for the Box Office. Reconcile all financials for CAR.
Before opening site to the public put in large group reservations and work with Brushfire on special discount for volunteers of music ministry and large group discounts. Allow the music ministry five days to purchase in advance before the public is permitted to purchase.
Open site and monitor purchases. Ensure tickets are printing correctly and emails are being received. Ensure tickets are being charged correctly. Monitor site daily.
Contact tour groups in the first quarter to get Christmas at Resurrection on their winter calendars and to take advantage of the large group discount and excellent seat availability.
Contact Independent Living centers and offer group seating and large group discounts.
Contact a limited number of Nursing homes in the area about special seating.
Responsible for all billing related to CAR. Answer calls related to CAR.
Box Office preparation. Opening times, Equipment needed, schedule for staffing, location etc…
Coordinate with Security cash drop off times to the safe.
Weekly process sales report and compare to previous CAR (prior to pandemic).
Coordinate with Traffic Ministry on number of buses arriving for each performance.
Set up thank you notes to go out to each person that attended.
Manage Box Office through all performances
After performances reconcile and count all front of house donations and Box Office proceeds. Prepare for Finance to deposit along with petty cash
Dismantle Box Office.
Determine sales figures and report to Music Director
Determine a date when tickets will go on sale for the next year and send out an email to all past attendees communicating that information.