Workplace Site Manager, HQ

Okta•San Francisco, CA

11h•Onsite

About The Position

Okta secures AI by building the trusted, neutral infrastructure that enables organizations to safely embrace this new era. This work requires a relentless drive to solve complex challenges with real-world stakes. We are looking for builders and owners who operate with speed and urgency and execute with excellence. As the Manager of our San Francisco HQ you will oversee the workplace operations team and ensure the delivery of programs and services that amplify Okta’s culture and values. You will manage the execution of operational plans and be accountable for the performance and results of your team. This role involves working on complex operational problems, providing leadership to your team, and managing the site budget. The ideal candidate will excel at leading a team of multi-skilled individuals, building strong relationships with stakeholders, and championing Okta’s core values. This is a hands-on leadership role for a candidate with a strong hospitality mindset, employee experience focus, and a proven track record in facilities and F&B program management.

Requirements

Minimum 4+ years of workplace programs and/or site management experience in a large enterprise environment
Strong management and leadership skills with experience managing direct reports and cross-functional teams
Self-starter capable of driving results independently with exceptional organizational, analytical, and financial acumen
Strong verbal and written communication skills across all organizational levels
Background in Workplace Services with commitment to exceptional customer service and positive employee experience
Proficiency with workplace management systems (Space IQ, Coupa, ServiceNow, Scout, Asana, GSuite, Atlassian)
Strategic partnership and stakeholder relationship management capabilities
Vendor management and budget oversight experience (capex/opex planning)
Safety, security, compliance leadership, and program innovation mindset
Adaptability and comfort working in ambiguous, fast-paced environments

Responsibilities

Manage a team of workplace professionals responsible for meeting operations, Food & Beverage (F&B), repairs & maintenance, shipping & receiving, and onsite events.
Provide direction, coaching, and support to ensure team success.
Oversee complete day-to-day operations of the San Francisco HQ, ranging from janitorial to life-safety services, space planning, and all programs and services in-between.
Implement and adapt departmental plans and priorities to address resource and operational challenges.
Take the lead to address local safety, security, and facilities-related concerns.
Communicate status and updates effectively to ensure our workplace meets all regulatory and company standards.
Manage relationships with key site vendors, contractors, and landlord property managers.
Oversee vendor performance through quarterly business reviews, monitoring compliance with Okta's service level agreements (SLAs) and key performance indicators (KPIs).
Manage the site-level budget and partner with Finance on all items ranging from capex/opex, accruals, and forecasts.
Track expenses and ensure cost-effective management of service contracts.
Manage the coordination and implementation of capital projects in close collaboration with the Global Workplace Project Management team to enhance our facilities and employee experience.
Take a leadership role in the Food & Connections program, driving initiatives that foster connection and enhance Okta's culture.
Organize and champion employee experience offerings while contributing to North American and global strategy for these programs.
Innovate and introduce new ways of solving problems, generating ideas to improve workplace efficiency and the employee experience.
Deliver programs and services to support our growing distributed workforce in the region as well as onsite facilities.
Enhance Okta's internal AI ecosystem by refining existing applications, optimizing system performance, and identifying opportunities to scale frameworks while maintaining security and technical excellence.
Serve as a trusted operational partner to the C-suite, managing executive facilities requests and high-profile office activations with discretion and precision.
Work closely with Global Workplace + Experience colleagues, cross-functional partner teams, functional leaders, and leadership to ensure that the space and experience reflects Okta's philosophy to promote wellness and productivity.
Build strong internal relationships with employees, leadership, partner teams, and key stakeholders.
Work closely with the North American and Global Operations Workplace teams to drive visions, methods, and targets.
Contribute your voice to North American and global strategy for workplace programs and initiatives.