Workplace Services Coordinator I

Sierra Space•Durham, NC

21d•$18 - $24

About The Position

The Workplace Services Coordinator I is responsible for managing front office reception, phone, calendaring, daily facility coordination, and event management. This entry-level role offers opportunities for growth and development in workplace services. Key responsibilities include ensuring the smooth operation of the front office and facility, handling various administrative tasks, and serving as a primary point of contact for employees and visitors. Excellent communication skills, attention to detail, and the ability to work collaboratively in a fast-paced environment are essential. Additionally, the role may involve participating in process or cost efficiency efforts for the facility. In this role, you will manage front office reception, including greeting visitors, handling phone calls, and managing visitor access. You will coordinate and schedule meetings, appointments, and events using calendar scheduling tools, while overseeing daily facility coordination, including facility improvements and maintenance. Additionally, you will assist with event management by planning and coordinating employee events and meetings, handle email communication and site-wide communications, and maintain and organize front office and facility-related documentation. You will provide general administrative support by ordering office supplies and managing office equipment, collaborate with other administrative staff to ensure smooth office operations, and may participate in process or cost efficiency efforts for the facility. Other duties may be assigned as needed.

Requirements

Typically, entry-level 0 - 1 years of experience.
Knowledge of email communication and calendar scheduling.
Ability to lead all day-to-day front office processes which may include employee events and meetings, facility improvements, visitor access, and site-wide communications.
Strong interpersonal skills, ability to work collaboratively, adaptable to change, and a desire to learn.

Nice To Haves

Strong organizational and time-management skills.
Excellent written and verbal communication skills.
Ability to handle confidential information with discretion.
Proactive and able to work independently with minimal supervision.
Detail-oriented and able to multitask effectively.
Familiarity with office management systems and procedures.

Responsibilities

Managing front office reception, including greeting visitors, handling phone calls, and managing visitor access.
Coordinating and scheduling meetings, appointments, and events using calendar scheduling tools.
Overseeing daily facility coordination, including facility improvements and maintenance.
Assisting with event management by planning and coordinating employee events and meetings.
Handling email communication and site-wide communications.
Maintaining and organizing front office and facility-related documentation.
Providing general administrative support by ordering office supplies and managing office equipment.
Collaborating with other administrative staff to ensure smooth office operations.
Participating in process or cost efficiency efforts for the facility.