Workplace Experience Receptionist

PointClickCare•South Jordan, UT

1d•$45,000 - $50,000•Hybrid

About The Position

At PointClickCare our mission is simple: to help providers deliver exceptional care. And that starts with our people. As a leading health tech company thatâs founder-led and privately held, we empower our employees to push boundaries, innovate, and shape the future of healthcare. With the largest long-term and post-acute care dataset and a Marketplace of 400+ integrated partners, our platform serves over 30,000 provider organizations, making a real difference in millions of lives. We also reinvest a significant percentage of our revenue back into research and development, ensuring our employees have the resources to innovate and make a lasting impact. Recognized by Forbes as a top private cloud company and honored as one of Canadaâs Most Admired Corporate Cultures, we offer flexibility, growth opportunities, and meaningful work. At PointClickCare, we empower our people to be the architects of a smarter healthcare future; one that is human-first and accelerated by AI to create meaningful and lasting change. Employees harness AI as a catalyst for creativity, productivity, and thoughtful decision-making. By integrating AI tools into our daily workflows, collaboration is enhanced, outcomes are improved, and every team member has the proficiency to maximize their impact. It all starts with our hiring practices where we uncover AI expertise that complements our mission, and we continue to invest in training and development to nurture innovation throughout the employee journey. Join us in redefining healthcare â so it doesnât just survive, it thrives. To learn more about PointClickCare, check out Life at PointClickCare and connect with us on Glassdoor and LinkedIn. Travel to Office expectations For Remote Roles: If this role is remote, there will be in-office events that will require travel to and from the Mississauga and/or Salt Lake City office. These will include, but not limited to, onboarding, team events, semi-annual and annual team meetings. For Hybrid Roles: If this role is Hybrid, there will be an expectation to reside within commutable distance to the office/location specified in the job listing. This will include, but not limited to, weekly/bi-weekly/monthly events in the office with your specific team. This is a requirement for this role. Position Summary: Reporting to the Manager, Workplace Experience and working closely with the Corporate Facilities and the Real Estate Team this position is responsible for the coordination and facilitation of PointClickCareâs visitor, customer, and employee experience. The role demands a high level of multitasking between various systems such as visitor & vendor management software, telephone system, e-mail correspondents, appointment management, etc. In order the meet these expectations.

Requirements

An equivalent combination of relevant education and experience with a preference for a Diploma in a relatable subject
Extensive experience dealing with clients & customers preferably in an environment where problem solving is required
Ability to assist employees, clients, and visitors with emphasis of outside the box thinking when required
Must be self-motivated with strong multitasking and organizational skills
Effective written and verbal communication, interpersonal, problem solving skills
Computer proficiency with Microsoft 365 products

Responsibilities

Answering incoming switchboard calls from potential clients & customers, transferring to various departments as required
Greeting and appointment coordination of all visitors and vendors attending the office
Proficient knowledge of PointClickCareâs corporate structure, departments, and products in order to facilitate and assist customers and employees seeking direction
Manage the sign in/out process of all visitors and vendors onsite
Organization and facilitation of onsite event guest registration
Supervision and facilitation of employeeâs office bookings and health screening
Inventory and ordering of all electronic badge accessories
Monitoring of the office First Aid Room usage and coordination of sanitation as required
Key control of all visitor, vendor, and temporary employee badges including follow up on any missing items.
Formatting proofs and ordering of all corporate business cards and name tags
Coordination and ordering of all corporate flower and employee paternity gift packages
Management of PointClickCareâs employee corporate discount program including but not limited seeking out new and renewing existing discounts, website upkeep, and data tracking.
Format and uploading of the company wide internal community Power Point slides for all corporate offices
Internal management and distribution of all external time sensitive faxes
Ensuring the Reception area is kept in a clean and organized manor
Upkeep and organization of all key contacts and phone numbers
Creation and upkeep of the reception manual to ensure all information current
Training of all Reception relief staff
Assist other departments and Executive Assistance with various one-off administration projects as required
Manage, notify and distribute all incoming and outgoing mail/parcel deliveries
Organize and facilitate centralized receiving of packages
Track and record incoming parcel deliveries
Oversee postage machine supplies, maintenance and funds reports
Manage and maintain all courier and shipping accounts
Inventory and stock all paper, office and shipping supplies.
Ensure mailroom is neat and organized
Creation and upkeep of the mailroom manual and Standard operating procedures
Training of all mailroom relief staff