Workplace Experience Coordinator (Onsite)

Homebase•Denver, CO

5d•Onsite

About The Position

At Homebase, you’ll join a team that’s bold, fast-moving, and obsessed with helping small businesses thrive. We build with empathy, act with urgency, and take big swings that drive real-world impact. Here, every Homie shows up to raise the bar, support one another, and celebrate wins as a team. We’re not just building an app—we’re building unstoppable teams. So what do you say, are you in? We’re looking for a Workplace Experience Coordinator to serve as the primary on-site workplace lead for our Denver hub. This is an operations-first role focused on keeping the office organized, stocked, welcoming, and running smoothly each day. You’ll own day-to-day workplace execution, make most routine operational decisions on the ground, and help create an office experience that feels thoughtful, reliable, and aligned with The Homie Way. You’ll partner closely with leadership on planning, consistency, and higher-risk decisions, but you’ll be trusted to keep the office moving and solve day-to-day needs with strong judgment, follow-through, and care.

Requirements

1–3 years of experience in workplace operations, facilities coordination, office operations, hospitality operations, or a similar environment
Strong organization skills, attention to detail, and dependable follow-through
Ability to manage multiple competing priorities and make sound day-to-day decisions independently
Strong written and verbal communication skills, including the ability to draft thoughtful updates and keep others informed proactively
A warm, approachable, and trusted in-person presence
Curiosity about AI tools and willingness to use them to improve daily work
Ability to work in person in the Denver hub consistently, based on the needs of the role

Responsibilities

Office readiness: Keep the office organized, stocked, clean, and ready to support the team each day
Access and visitor experience: Own front-door coverage and office access for employees, guests, and vendors
Visible in-office presence: Walk the floor, greet teammates, and help resolve day-to-day needs in real time
Meals and catering: Own meal planning and execution using Homebase’s existing systems, including communication, dietary considerations, and reliable follow-through
Inventory and ordering: Fully manage supplies, snacks, beverages, swag, wellness items, and other workplace essentials
Vendor and building coordination: Handle routine workplace requests and consolidate updates or options for leadership review when needed
Budget tracking: Manage day-to-day office spend against an established budget using the live tracker, keeping invoices, purchases, and pacing accurate and up to date
Office moments and engagement: Support in-office activations, Slack engagement, and team moments in partnership with leads, while keeping operations the top priority
New hire setup: Own in-office onboarding execution, including desk setup, day-one readiness, and smooth handoff into the office environment
Candidate onsite support: Greet candidates, offer a brief office tour, and ensure rooms and tech are ready
Cross-functional partnership: Build strong relationships across People, IT, Security, Recruiting, Finance, vendors, and workplace teammates in other hubs
Proactive communication: Keep partners informed through clear updates so people do not need to chase follow-up
Office coordination in moments of change: Partner with leadership on closures, access issues, and building-related needs when they arise
Use AI in daily work: Draft communications, organize information, summarize options, and handle routine operational tasks
Spot workflow opportunities: Identify repeatable work that could be faster, clearer, or more consistent through AI
Improve over time: Deliver at least one meaningful workflow improvement within your first quarter