Workplace Experience (WE) Coordinator

Keepit•Dallas, TX

10h•Hybrid

About The Position

At Keepit, we believe the workplace should be more than just a place to work — it should be a place people want to be. We’re looking for a Workplace Experience Coordinator who thrives on creating a seamless, engaging, and high-energy environment where people can do their best work. If you love making things run smoothly, bringing people together, and creating great experiences, this role is for you. You’ll be part of our People & Culture team, based in Dallas, supporting both our local office and colleagues across the Americas. Our platform provides customers with an immutable, historical archive of their data in systems such as Microsoft 365, Google Workspace, Salesforce, Entra ID, Dynamics 365, and Zendesk. We protect our customers against everything, ranging from ransomware to simple accidents. The majority of our back-end components are written in clean, modern C++ using mainly purpose-built components. Components responsible for business processes and data mining are built using Common Lisp. Everything runs on Linux. We pride ourselves on backing up billions of objects over foreign APIs using imperfect networks on systems with finite memory and making it all happen in a performant, reliable, and predictable way.

Requirements

You have experience in event and/or office management
You’re proactive, hands-on, and love getting things done – a natural problem-solver
You have a strong sense for what makes a workplace feel great
You’re highly organized and thrive in a fast-paced environment and able to juggle multiple priorities with grace and positivity
You’re detail-oriented but also see the bigger picture
You’re a strong communicator and relationship builder
You bring positive energy and enjoy working with people

Responsibilities

Keep daily operations running smoothly — from supplies to vendors to facilities and beyond
Partner with property management and external vendors to maintain a high-quality office environment
Ensure the office is always welcoming, organized, and ready for anything
Own front-of-house experience — from greeting guests to managing deliveries
Plan and execute engaging events, social activities, and celebrations
Support larger company events and sales initiatives
Handle logistics like venues, travel, restaurants, merch, and on-site coordination
Keep everyone informed and excited about what’s coming up
Support onboarding and offboarding to ensure smooth, positive experiences
Turn feedback and survey insights into tangible improvements
Spot opportunities to improve how the workplace feels and functions
Communicate clearly and proactively with employees
Manage office and event budgets with a focus on smart, cost-effective decisions
Track expenses, approve invoices, and support basic bookkeeping tasks
Maintain calendars, internal communication screens, and planning tools
Support managers with ad hoc requests like gifts, celebrations, and special arrangements
Partner with stakeholders across the business
Work closely with our global Workplace Experience team
Support HQ with administrative tasks, projects and initiatives
Build strong relationships with vendors and ensure top service levels
Help maintain health and safety standards and compliance
Support office layout and space planning as we grow