Workplace Experience Coordinator

REGENT • North Kingstown, RI

1d • Onsite

About The Position

At REGENT, we’re on a mission to revolutionize regional transportation between coastal cities. We're not just building vehicles, we're creating a new category of transportation: the seaglider. These groundbreaking wing-in-ground-effect craft travel just above the water’s surface, combining the speed of an airplane with the low operating costs of a boat. Capable of 180 miles at 180 mph on today's battery tech (and up to 400 miles with next-gen batteries), seagliders will unlock fast, affordable, and sustainable coastal transit for passengers and cargo - connecting cities, islands, and communities like never before. Backed by leading investors and powered by a team of passionate, forward-thinking engineers, builders, and operators, we’re now scaling from a breakthrough prototype to full production - and building the team to make it happen. As the Workplace Experience Coordinator, you’ll play a key role in creating an exceptional, welcoming, and well-run workplace environment that enables REGENT employees to do their best work every day. Reporting into Workplace Operations, this role blends hands-on coordination, people-facing support, and operational execution across our four office locations. You’ll be the connective tissue between people, space, and systems—ensuring offices, including dining services, run smoothly, employees feel supported, and day-to-day workplace needs are handled with care, consistency, and attention to detail. From coordinating office logistics and vendors to supporting visits and events and maintaining a positive employee experience, this role is critical to how REGENT shows up for its team as we grow. If you’re highly organized, service-oriented, and energized by creating great experiences in a fast-moving environment, we’d be excited to have you on the team!

Requirements

• Experience in Workplace, Office, or Operations Roles: Experience in workplace operations, office management, facilities coordination, hospitality, or a similar employee-facing operational role.
• High Level of Organization & Attention to Detail: Able to manage multiple tasks, priorities, and requests simultaneously while maintaining accuracy and follow-through with the ability to track inventory of food, beverage, office, and facility supplies on a daily basis.
• People-Centered Mindset: Upbeat, friendly, approachable, and service-oriented, with a genuine interest in supporting employees and creating a positive workplace experience.
• Strong Communication Skills: Clear, professional communicator who can work effectively with employees, vendors, and cross-functional partners.
• Proactive & Solutions-Oriented: Comfortable anticipating needs, identifying issues, and taking initiative to improve how the workplace operates.
• Adaptable & Hands-On: Thrives in a fast-paced, evolving environment and is willing to jump in wherever needed to support the team, while maintaining a calm, professional demeanor.
• Tech-Savvy: Comfortable using workplace tools such as Google Workspace, Slack, ticketing systems, and basic office technology.

Nice To Haves

• Experience Supporting Office Dining or Hospitality Services: Prior experience coordinating office meals, catering, food vendors, or hospitality services in a corporate, startup, or high-growth environment is a plus.

Responsibilities

• Own Day-to-Day Workplace Operations: Support daily office operations by maintaining a clean, functional, stocked, and welcoming workplace. Serve as a primary point of contact for employee workplace needs, questions, and requests.
• Office Dining Services: Oversee office dining programs, including daily meals, catering, snacks, and beverage services. Manage relationships with food vendors and caterers, and accommodate dietary needs and preferences. Ensure quality, cleanliness, and compliance with health standards. Monitor budgets and control costs related to dining services
• Manage Office Logistics: Manage office supplies, snacks, equipment, and shared spaces. Maintain seating coordination, meeting room readiness, and general space organization as teams grow and shift.
• Reception & Visit Support: Oversee front desk operations to ensure a professional, welcoming experience for all visitors. Manage visitor check-in processes and security protocols. Support executive visits, including high-touch coordination as needed, including meeting rooms and refreshments.
• Vendor & Facilities Support: Partner with cleaners and other vendors to ensure smooth operations and timely issue resolution. Escalate maintenance + repair concerns with the facility manager.
• Help Drive Employee Experience & Culture: Help plan and execute in-office events, team gatherings, and employee engagement initiatives that reinforce REGENT’s culture and values.
• On-boarding & Off-boarding Support: Partner with People and IT teams to ensure new hires have a smooth first-day experience, including workspace setup, access coordination, and office orientation. Serve as a secondary point of contact for employee card access, supporting badge issuance, access changes, and troubleshooting.
• Process & Documentation: Help maintain workplace processes, guides, and documentation. Identify opportunities to improve efficiency, consistency, and the overall employee experience.
• Safety & Readiness: Maintain office safety practices, emergency readiness, and general compliance with workplace policies and procedures.

Benefits

• Competitive compensation, including a robust equity incentive plan.
• Comprehensive health, dental, and vision insurance - we cover 100% of your premiums.
• 401(k) with company matching, so you can plan for the future.
• Generous flexible time off, paid parental leave, and company-wide holiday breaks.
• Relocation packages available for those moving to join our team.
• Daily, free catered lunches
• Learning & professional development opportunities

What This Job Offers

• Job Type: Full-time
• Career Level: Entry Level
• Education Level: No Education Listed
• Number of Employees: 101-250 employees