Workplace Experience and Executive Assistant

Silk•Needham, MA

2d•Onsite

About The Position

Silk is looking for a highly organized, proactive Workplace Experience & Executive Assistant to support our headquarters operations and executive leadership. This role is central to keeping our office running smoothly, creating a great employee experience, and enabling our leaders to focus on high-impact work.

Requirements

3- 4 years of relevant experience.
Strong organizational and communication skills.
High discretion and professionalism.
Cross-functional collaboration experience.
Proficiency with Office 365 and travel/expense tools.

Responsibilities

Own day-to-day office operations, including supplies, inventory, vendors, and facilities coordination.
Manage office maintenance and repairs; partner with building management and IT as needed.
Coordinate weekly team lunches, office hospitality, and guest experiences.
Manage mail, shipping, deliveries, and general office logistics.
Serve as the primary point of contact for vendor contracts, such as but not limited to the Sheraton hotel partnership and the AT&T business account.
Collaborate on onboarding, offboarding and other employee experience initiatives
Support hiring through recruiting coordination and interview logistics.
Lead the Fun Committee / Vibe Tribe at Needham office driving in-office activities & events
Manage corporate travel platforms and travel planning.
Train new hires on travel and expense processes.
Reconcile corporate credit cards and expenses.
Coordinate invoices, vendor payments, and budgets.
Manage calendars, scheduling, and travel for executives.
Act as liaison between executives and stakeholders.
Handle ad hoc projects with discretion.