Workplace Associate

sweetgreen•Los Angeles, CA

1d•$54,000 - $77,000•Onsite

About The Position

At Sweetgreen, the Workplace Associate will be a critical and highly skilled member of the People Team. The Workplace Associate is expected to take full ownership of all workplace operations, leveraging your expertise to determine optimal methods and procedures for new assignments and continuously improve processes. They will act as a primary contributor, responsible for driving a resourceful, efficient, and welcoming environment for all employees, building management, vendors and visitors. They are a great multi-tasker with a professional and friendly demeanor to interact with all different levels within the company.

Requirements

Based in the sg support center in Los Angeles (will work in the office 5 days per week)
Minimum 6+ years of progressive, high-level Executive Assistant or Workplace Operations experience in a high-growth, fast-paced environment
Availability to work as needed for events, building maintenance, projects
Strong project management, planning abilities, and decision-making skills
Superior organizational skills and detail orientation
Excellent oral, written communication, and presentation skills (ability to draft, proofread and edit documents for spelling, grammar, and punctuation)
Demonstrate a high level of maturity, professionalism, and judgment
Ability to manage demanding and ever-changing schedules
Ability to use discretion when dealing with information of a sensitive or confidential nature
Actively participate and collaborate with others throughout the organization for the achievement of business goals
Use business knowledge, innovative thinking, and sound judgment in the solution of problems
Consolidate information from various sources, including feedback from others, to reach sound decisions
Work smart by setting effective work goals, establishing priorities, and proactively planning in order to produce quality work
Execute effectively by using resources efficiently, meeting deadlines, and keeping others informed of work plans and progress toward goals

Responsibilities

Greet, check in, and create authentic and caring interactions with visitors and vendors
Manage the reception area, ensuring it is tidy, well-organized, and presentable at all times
Receive, log, and sort company mail and packages
Print, scan, and maintain confidential files and documents
Plan and communicate in-house and off-site team-building programming and events for our Sweetgreen Support Center offices
Create and communicate monthly newsletter with office engagement events
Manage facility needs (i.e., cleaning, repairs, maintenance) and update guidelines including parking, pet policy, etc.
Maintain inventory of office systems, swag, and the overall condition of the office, arranging necessary repairs by managing the workload of facility management vendors, including cleaning, security services, HVAC, etc.
Own inter-office calendar, scheduling company-wide Townhall meetings, Holidays, and other important events
Address employees' questions/concerns regarding office management issues and work cross-functionally to find solutions
Manage the workplace budget, reviewing monthly to ensure expenditures are within budget
Answer phone calls, take messages, and direct calls to appropriate departments or individuals
Prepare and submit expense reports for executives, ensuring accuracy and compliance with company policies. Review and validate team members’ expense submissions within Coupa (invoicing system), addressing any discrepancies or concerns
Assist in the onboarding process for new vendors in Coupa (invoicing system), ensuring that all necessary documentation is submitted and vendor profiles are set up correctly
Investigate and resolve discrepancies in expense reports or vendor payments, working closely with internal teams to ensure compliance with financial policies and procedures
Provide support for additional ad-hoc projects as needed by the business

Benefits

Highly competitive pay + bonus plan
Three different medical plans to suit your and your family's needs
Dental and Vision insurance
Flexible PTO plan
401k program
Employee HSA and FSA
Complimentary greens
An opportunity to make a real impact on the people around you, both by growing them and by connecting them to real food
To live the sweetlife and celebrate your passion + purpose
A collaborative team of people who live our core values and have your back
A clear career path with opportunities for development, both personally and professionally
Free sweetgreen swag