Workforce Planning Project Manager

Advantage Solutions • St. Louis, MO

22h

About The Position

The Manager Workforce Planning Projects supports workforce deployment staffing activities with a focus on coordinating scheduling, staffing, and operational logistics for special elevated events, ring of fires, and areas with staffing challenges. This role ensures precise deployment of talent by aligning the right teammates to the right events at the right time, guided by business priorities, operational standards, and event‑specific requirements. The position partners closely with workforce operations, field operations, and client services to support efficient execution and a positive client experience, and provides detailed post‑event recaps to operations and client services.
The Company is one of North America’s leading sales and marketing agencies specializing in outsourced sales, merchandising, category management, and marketing services to manufacturers, suppliers, and producers of food products and consumer packaged goods. The Company services a variety of trade channels including grocery, mass merchandise, specialty, convenience, drug, dollar, club, hardware, consumer electronics, and home centers. We bridge the gap between manufacturers and retailers, providing consumers access to the best products available in the marketplace today.

Requirements

• Bachelor’s degree
• 4–6 years experience in relevant field
• Strong organizational skills with ability to manage multiple concurrent events and deadlines
• Excellent communication and stakeholder management capabilities
• Proficiency with scheduling tools, workforce systems, and office productivity software
• Knowledge of operational standards for events, demonstrations, or special retail activations
• Experience supporting field-based operations, retail events, or large-scale workforce deployment
• Ability to operate in a matrixed environment and influence outcomes without direct authority

Responsibilities

• Lead end‑to-end workforce planning and scheduling strategy for special events by managing prioritization, staffing allocation, forecasting, optimization, and data accuracy across retailers and event types
• Oversee staffing deployment decisions to ensure alignment with business priorities, labor standards, teammate availability, skill requirements, and event-specific needs while maintaining event calendars and rosters
• Serve as the operational lead for event staffing readiness by ensuring teams are fully scheduled, trained, equipped, and aligned on expectations, timelines, and real-time updates
• Collaborate cross-functionally with field support, operations, human resources, and other partners to resolve escalations, scheduling conflicts, and execution challenges while maintaining smooth event operations
• Provide operational insights through reporting and analysis by tracking scheduling progress, capacity risks, staffing gaps, and readiness metrics while driving continuous process improvement
• Manage relationships with workforce planning administrators, field leaders, and teammates by providing guidance, resolving escalations, and ensuring onboarding, training, and compliance readiness
• Serve as a trusted advisor to stakeholders on workforce planning best practices, staffing strategy, and event operational design

What This Job Offers

• Job Type: Full-time
• Career Level: Manager