Workflow Task Manager

Cherokee Federal•Washington, DC

7d•$80 - $83

About The Position

This position requires an active Secret clearance. The mission of the United States Air Force (AF) is to fly, fight, and win in air, space, and cyberspace domains. The AF/A4C aims to effectively optimize resource allocation and Civil Engineering (CE) programs while modernizing and recapitalizing installation infrastructure, protecting installation from mission degradation, and executing sustainment programs. The successful candidate will assist Air Force Civil Engineer front office staff, maintain AF/A4C leadership’s (Director and Deputy Director) schedules, collect, consolidate, and track executive correspondence; manage AF/A4C conference room schedules and execute front office support administrative tasks.

Requirements

A Bachelor’s degree
3+ years of experience leading office admin teams
Knowledge of CE mission areas
Secret clearance
Experience with Task Management Tool (TMT)
Ability to communicate effectively both orally and in writing
Ability to comfortably interact with senior level government and contractor personnel on a daily basis
Exceptional soft skills to provide direct engagement with senior military and civilian position daily
Excellent organizational and critical thinking skills
Ability to manage multiple tasks concurrently
Proficiency with Microsoft Word, PowerPoint, Excel, and Outlook
Requires a Common Access Card (CAC) or the ability to obtain one through a federal investigation.

Nice To Haves

Higher headquarters level staff experience (MAJCOM (or equivalent) or above) highly desired
Experience within the Air Force or DoD (former military or DOD civilian is desired)
Past applicable job experience may include, but is not limited to:
Administrative management
Operations support
Document management

Responsibilities

Provide detailed updates to leadership and stakeholders by participating in meetings/forums and coordinating, consolidating, developing and delivering/presenting associated meeting materials (e.g. slides, after action reports, minutes).
Organize, coordinate, prepare materials, set agenda and direct weekly meetings with Division Chiefs and weekly Directorate Staff meetings where current tasks, deadlines, task details/requirements, and assignment are briefed.
Provide High Level administrative support to AF/A4C by providing task/suspense management, coordination and quality assurance and control of task responses and task packages.
Validate completeness/accuracy of task response (e.g. was the question answered?, and was it in the right format?), assign tasks IAW Government direction to SAF/IE, AF/A4C, AFIMSC, AFCEC and other external stakeholders, and answer stakeholder inquiries regarding task development, the system of record, etc. relative to the task management database(s).
Analyze data to show current and historical trends, reporting, completion statistics, task status, and breakout by Division, and document aggregate support to senior leadership and Division leads by Division.
Assist the AF/A4C front office staff, maintain knowledge of AF/A4C leadership (Director and Deputy Director) schedules and collect, consolidate and track executive correspondence.
Performs other job related duties as assigned