Witness Coordinator

KMRG, LLC•Savannah, GA

3d•Onsite

About The Position

We are looking for an experienced Witness Coordinator to support the United States Attorney’s Office (USAO), Southern District of Georgia. Your scope of work includes providing direct legal support, clerical/administrative support, and witness management assistance. This role involves managing case-related documents, coordinating with witnesses, and ensuring compliance with Department of Justice regulations. This is a full-time opportunity in which we’ll provide competitive pay, comprehensive benefits, and job stability and security. Apply today!

Requirements

4 years of experience in a professional office environment, preferably a legal environment
Proficiency in Microsoft Office Suite (e.g., Word, SharePoint, OneDrive, Excel, Outlook, Access, Teams)
Proficient with office technology (e.g., computers, fax machines, and copiers)
Strong organizational skills
Multitasker
U.S. citizenship required since this role supports the U.S. federal government

Nice To Haves

Undergraduate degree preferred

Responsibilities

Provide witness management assistance prior to, during, and after trials
Work directly with fact witnesses to ensure appearance for court, pre-trial conferences, and grand jury
Receive visitors and field phone calls, questions, and inquiries from fact witnesses
Obtain pertinent information for files and documents necessary to arrange witness travel and reimbursements
Initiate contact and notify fact witnesses concerning travel arrangements and appearance date/time
Determine any special circumstances or needs of the fact witness
Use judgment to determine when the AUSA should be notified of special circumstances or needs of the fact witness
Confer with the AUSA concerning fact witness appearance and special circumstances regarding witnesses
Complete and submit proper documentation for special authorizations
Obtain prior approval before proceeding with travel arrangements
Ensure all travel documents and appearance date and time have been provided to the witness prior to their appearance
Make necessary arrangements for fact witness travel and lodging according to DOJ and USAO policies and procedures
Meet with the fact witness upon arrival to the designated hearing or pre-trial conference
Offer and perform courtroom orientation
Accompany the witness to court and ensure a safe waiting area is available
Collect necessary documentation and signatures for fact witness reimbursement documents
Prepare and submit documentation for fact witness reimbursement (e.g., witness vouchers, etc.)
Furnish requested information concerning pending and completed fact witness vouchers
Gather required documentation and reconcile Government Travel Accounts
Coordinate with the Court, Probation, Pretrial, U.S. Marshals Service, and investigative agencies
Establish and maintain a variety of fact witness files
Maintain documents and databases related to fact witness management
Assemble documents for fact witness files according to DOJ regulations
Provide case-related documents to a centralized docketing mailbox in a timely manner
Docket case-related events into the office’s case management system
Work with administrative staff to ensure that cases are quickly and properly opened and closed
Search databases for required information as necessary
Maintain a calendar of assigned active cases
Develop and maintain a suspense system for ongoing cases
Inform the AUSA of pending dates and deadlines
Maintain the calendar(s) of the AUSA(s)
Provide reminders of commitments and court appearances
Perform general office procedures pertaining to fact witness management
Establish and maintain a calendar and/or database of active and pending fact witness appearances, if requested
Track hearings, trial dates, grand jury, and schedule conferences
Complete variable aspects of recurring documents in conformance with the rules governing their style and format
Compose original letters requiring knowledge of legal procedures and terminology
Produce a variety of written documents and materials utilizing a wide range of office software applications
Ensure proper format, spelling, punctuation, capitalization, and grammar in written documents
Perform other administrative and logistical fact witness management-related duties as required or assigned