Wealth Management Business Support Assistant Manager

First Interstate BancSystem•Billings, MT

17d

About The Position

The Wealth Management Business Support Assistant Manager will provide operational, tax, and escrow support to the Wealth Management team by streamlining workflow processes across multiple platforms. This position will lead a team of Wealth Management Business Support Specialists to ensure timely support and service for our internal relationship management teams. Responsibilities include overseeing Wealth Management system delivery and enhancements, managing risk controls, and serving as the subject matter expert for business unit and executive-level reporting. Additionally, this position drives process improvements to enhance efficiency and effectiveness across Wealth Management operations.

Requirements

Skilled in verbal and written communication, including presenting information clearly in one-on-one and group settings, and drafting routine correspondence and reports.
Ability to collaborate effectively with colleagues and lead medium-sized, complex projects with minimal supervision while maintaining open communication with stakeholders.
Strong organizational skills to prioritize workload, remain flexible under pressure, and meet time-sensitive deadlines.
Highly detail-oriented with strong analytical and problem-solving skills, capable of addressing issues involving multiple variables in standardized situations.
Proficient in Microsoft Office Suite (Outlook, Word, Excel), Internet research, and other common business applications.
Ability to read, comprehend, and interpret technical documents such as tax publications, user guides, policies, and procedures.
Competent in performing mathematical operations (addition, subtraction, multiplication, division) and calculating rates, ratios, and percentages.
Demonstrates the ability to analyze information, interpret instructions in various formats (written, oral, or diagram), and apply logical reasoning to make sound decisions and solve problems effectively.
Applies intermediate accounting principles and trust accounting expertise in research, application, and complex problem-solving.
High School Diploma or General Education Degree (GED) required
4-6 years experience in operations, accounting, or an equivalent combination of education and experience required
1-3 years of experience in an investment, trust, or wealth management firm preferred
1-3 years of exposure to and knowledge of estate, gift, fiduciary income, and individual income tax preferred
Dexterity of hands/fingers to operate computer keyboard and mouse - Frequently
Sitting - Frequently
Standing - Occasionally
Noise Level - Moderate
Typical Work hours - M-F (8-5)
Regular and Predictable Attendance - Required

Nice To Haves

Bachelor's Degree in Business, Accounting, or related field preferred
1-3 years of experience in an investment, trust, or wealth management firm preferred
1-3 years of exposure to and knowledge of estate, gift, fiduciary income, and individual income tax preferred

Responsibilities

Assists the Wealth Management Business Support Manager with oversight of all Middle Office, Asset Management Operations, and Escrow tasks to maintain business continuity.
Supports the tax reporting process by ensuring informational and fiduciary returns are filed accurately and on time, applying expertise in estate, gift, fiduciary, and income tax.
Collaborates with the Compliance Officer to ensure adherence to operational procedures and policies.
Drives continuous process improvement by identifying alternative methods and systems to reduce time spent on tasks.
Identifies opportunities for automation and partners with Information Technology to assess feasibility and implement solutions.
Partners with external vendors to explore and implement enhancements that increase process efficiency.
Works with external vendors and IT Governance to perform quantitative risk analysis for all Wealth Management applications.
Acts as a liaison in a business partnership role with various external vendors supporting Wealth Management, tax, and escrow functions.
Reviews and approves transactions related to marketable and non-marketable assets, and oversee quality reviews on assigned procedures.
Provides support to Wealth Management offices and escrow, ensuring prompt, professional, and responsive handling of inquiries in accordance with department standards and guidelines.
Performs other duties as assigned.
Hires, supervises, evaluates, mentors, and develops team.
Performs personnel actions to include performance appraisals, disciplinary actions, and interviewing candidates for employment.
Supervises the daily activities of the team to include delegation of assignments, development of work schedules to meet required timelines, and ensures training is completed.