Watermark Student Associate

The University of Texas at Austin•Austin, UT

22d•$14•Remote

About The Position

Watermark Student Associates support the Office of the Executive Vice President and Provost in maintaining the integrity and usability of the university’s faculty activity reporting system, Watermark. Student Associates play a key role in preparing Watermark for annual review processes by entering and auditing faculty CV data, ensuring consistency across records, and contributing to process improvement efforts. This position is ideal for students interested in academic operations, data stewardship, and documentation practices.

Requirements

Must be enrolled in at least 3 credit hours in at least one summer session or enrolled in at least 6 hours in the fall/spring, and good standing.
Ensure all hours worked in a week, along with your class schedule, do not exceed 40 hours.
Ability to positively collaborate with others and follow instructions.
Availability to work at least 15 hours per week and no more than 19 hours.
Must be authorized to work in the United States.

Nice To Haves

Experience with academic CVs
Proficiency in Excel or Smartsheet
Prior experience with maintaining databases
Attention to detail and commitment to accuracy in documentation
Willingness to learn and adapt to evolving project needs and feedback

Responsibilities

Data entry and assistance with data cleanup projects
Maintain log of completed entries and updates
Document issues encountered during data entry and follow reporting protocols
Ensure consistency in formatting across entries (e.g., capitalization, punctuation, naming conventions)
Ensure secure access and storage of documents used for data entry
Participate in team meetings and contribute to discussions on process improvement
Attend training sessions on Watermark functionality and data standards
Provide administrative support for the office.

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