Warehouse Operations - Fleet & Safety Compliance Coordinator

Bumper to Bumper Auto Parts•Little Rock, AR

About The Position

The Safety & Fleet Compliance Coordinator plays a key role in supporting company-wide safety initiatives and ensuring regulatory compliance across all locations. This position assists the Vice President of Warehouse Operations as well as the Warehouse Operations Managers with safety training coordination, compliance tracking, audit preparation, driver certifications, inspections, and fleet compliance systems.

Requirements

Project Management experience 3 years
Must have a proactive approach to problem resolution and problem solving.
Excellent organization and communication skills required.
Excellent attention to detail and follow through a must.
Ability to exercise discretion and confidentiality.
Working knowledge of DOT and OSHA regulations.
Experience using telematics, safety platforms, and document tracking tools.
Ability to manage multiple systems, timelines, and stakeholders.
Proficiency with data entry, scheduling software, and MS Office Suite.
Job requires some travel to Distribution Center locations.
Must have a valid driver’s license, ability to travel for inspections or training;
Strong attention to detail, excellent organizational and follow-up skills, and a commitment to safety.
Ability to read, analyze, and interpret general business periodicals, professional journals, technical procedures, or governmental regulations.
Ability to write reports, business correspondence, and procedure manuals.
Ability to effectively present information and respond to questions from groups of managers, clients, customers, and the general public.
Ability to calculate figures, distances and time. Ability to apply concepts of basic math and algebra.
Ability to define problems, collect data, establish facts, and draw valid conclusions.
Ability to interpret an extensive variety of technical instructions in mathematical, data or diagram form and deal with several abstract and concrete variables.
To perform this job successfully, an individual should have the ability to operate general office equipment and computers.
Must be proficient in the use of various software programs.
High competency level Office Suites including Word, Excel, PowerPoint, OneNote, and driver related platforms as well as new software as introduced.
Valid driver's license and a clean driving record are required;
Knowledge or certification in DOT/FMCSA regulations or willingness to acquire.

Nice To Haves

Prior experience in safety coordination, transportation compliance, or fleet administration preferred.

Responsibilities

Manage and maintain training records ensuring accuracy, timely updates, and alignment with compliance deadlines.
Work with Warehouse Operations Managers to track training completion, identify gaps, and support internal and external audits.
Help manage safety calendars and ensure all deadlines are met for compliance-related activities.
Perform general clerical duties including data entry, document organization, and responding to safety-related inquiries.
Administer drug and alcohol safety programs in conjunction with HR.
Track and report on safety metrics, trends, and compliance, prepare reports for management.
Monitor and respond to all Samsara safety alerts and notifications daily; issue corrective training as needed.
Manage driver qualification files (DQ files), including verifying licenses, medical certifications, FMCSA Clearinghouse inquiries and postings.
Coordinate random, post-incident, and pre-employment drug and alcohol tests for commercial drivers (A, B, and C licenses), in collaboration with HR and Warehouse Operations Managers.
Track and manage all DMV licenses for delivery and non-delivery drivers and medical certifications for delivery drivers; request updates and follow up with employees and supervisors.
Assist the Warehouse Operations Managers in tracking, updating, and downloading reports for DQ Files in JJ Keller.
Support the recruitment and onboarding process for Drivers, ensuring compliance with DOT and company policies.
Monitor driver performance and behavior using telematics, camera systems, and driver coaching platforms.
Support and improve utilization of driver-related platforms (e.g. Samsara, Sentix Pro-Tread, & ELD’s).
Collaborate with Warehouse Operations Managers to assess risks and reduce incident rates.
Develop consistent coaching and communication strategies to support a culture of safe driving.
Attend and contribute to meetings with Warehouse Operations Managers and other stakeholders to review outstanding compliance items and plan for system improvements.
Collaborate with Vice President of Warehouse Operations and Warehouse Operations Managers to design, update, and distribute safety training calendars for sites.