Warehouse Operations Coordinator
About The Position
Connecticut Foodshare is the food bank serving all of our neighbors across the state. Working with a strong network of community-based hunger relief programs, we help provide nutritious food as well as long-term, sustainable solutions to food insecurity. By joining Connecticut Foodshare, you will be part of a team that helps drive community awareness, garners support, leverages research, and engages volunteers, to realize our vision of a thriving community free of hunger. Position Summary: The Warehouse Administrator is responsible for providing administrative and operational support to the Operations Department, with a primary focus on scheduling and receiving functions. Reports to the Inventory Control & Operations Manager.
Requirements
- Associate degree in a related field with 2 years of related experience in similar or related function in a comparable environment OR 4 years of related experience in similar or related function in a comparable environment.
- Experience with Microsoft Office Suite.
Nice To Haves
- Bachelor's degree in a related field with 1+ years of progressively responsible experience in similar or related function OR 4+ years of progressively responsible experience in similar or related functions.
- Experience in general warehousing, working with a computerized inventory system and understanding inventory control practices.
Responsibilities
- Accurately enter, update, and maintain operational data, schedules, and records to ensure information integrity and reliability.
- Coordinate inbound receiving schedules via phone and email, ensuring timely communication and accurate daily planning.
- Maintain and update the daily receiving schedule board, reflecting real-time changes, priorities, and adjustments.
- Support receiving operations by conducting Receiving Audits (approximately 2–3 per day) to ensure documentation accuracy and compliance.
- Maintain organized and accurate donor files in hard-copy format, including receiving forms, bills of lading, Car Arrival Reports (CARs), and invoices.
- Track and confirm cooler and freezer depleted tags, ensuring proper documentation and coordination with assigned personnel.
- Monitor departmental supplies and inventory levels (e.g., paper, wrap, gloves, and related materials) and proactively identify reorder points to prevent operational disruptions.
- Monitor selector productivity by manually entering and maintaining daily case count data.
- Ensure accuracy and consistency when recording productivity metrics and verifying data against source documentation.
- Demonstrate exceptional attention to detail when reviewing audits, billing, paperwork, and system entries.
- Process billing for driver-led agency distributions (extras) in a timely and accurate manner.Back up to Cat
- Communicate clearly and professionally, both in writing and verbally, with drivers, internal teams, donors, and external partners.
- Prioritize workload effectively to meet daily deadlines in a fast-paced operational environment.
- Identify and escalate issues, discrepancies, or delays in a timely manner to support smooth departmental operations.
- Adhere to established policies, procedures, and compliance requirements while supporting continuous improvement efforts.
- Perform additional duties as assigned.
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What This Job Offers
Job Type
Full-time
Career Level
Entry Level
Education Level
Associate degree
