Warehouse Administrative Assistant (31792)

CEC COMPANIES•Irving, TX

37d

About The Position

The Warehouse Administrative Assistant provides general office and administrative support to warehouse operations. This role is responsible for managing incoming emails and requests, coordinating with internal team members, tracking shipments, and supporting daily clerical functions. The position requires strong organizational skills, attention to detail, professionalism, and the ability to independently prioritize and manage a diverse workload in a fast-paced environment.

Requirements

High school diploma or equivalent required.
Minimum of one to two years of experience in a warehouse environment with concurrent administrative responsibilities.
Proficient in Microsoft Office Suite and Outlook.
Strong verbal and written communication skills with professional phone etiquette.
Ability to interact effectively with internal and external customers while projecting a positive, professional demeanor.
Demonstrated discretion, maturity, and ability to maintain confidentiality.
Highly organized with strong time-management skills and attention to detail.
Ability to prioritize and manage multiple tasks in a fast-paced, schedule-driven environment.
Sound judgment and ability to respond calmly and professionally to challenging situations.
Ability to work collaboratively in a team environment as well as independently.
Reliable, punctual, and dependable; able to work Monday–Friday, 6:00 AM–4:00 PM.
Typing ability of at least 50 words per minute with accuracy.
Professional personal appearance.

Nice To Haves

Bilingual (Spanish-speaking preferred).

Responsibilities

Monitor and respond to incoming emails and requests, route inquiries to appropriate team members.
Receive incoming shipments and notify the Warehouse Supervisor or Manager of discrepancies or issues.
Perform accurate data entry related to incoming and outgoing shipments.
Track inventory levels, order office and warehouse supplies as needed, and assist with tool tracking.
Coordinate and schedule deliveries or pickups at the direction of the Warehouse Supervisor or Manager.
Maintain organized filing systems, both electronic and physical.
Provide administrative and clerical support including photocopying, scanning, and document management.
Deliver high-quality customer service while maintaining professionalism and positive communication.
Work independently while also collaborating effectively with warehouse and office teams.
Maintain strict attention to detail and accuracy in all tasks.
Comply with company policies, including drug and background screening requirements.
Maintain data tracking records (loads completed, milage, tool spend, etc.)
Performs other duties as needed to support projects, operations, and the department.