VP, Workflow Automation

Advisor Group•Scottsdale, AZ

2d•$150,000 - $200,000•Hybrid

About The Position

Osaic is seeking a Vice President of Workflow Automation & Business Process Optimization to lead the firm’s enterprise-wide efforts to improve operational efficiency, scalability, and effectiveness through business process discovery, redesign, and automation. This role strikes a critical balance between business leadership and technology enablement, partnering closely with leaders across Marketing, Recruiting, Onboarding, Servicing, Processing, Compliance, Supervision, Finance, Legal, and Advisor Engagement to identify opportunities for automation and measurable operational improvement. The VP will be accountable for quantifying value (hours saved, FTE impact, cost reduction, ROI), shaping the automation roadmap, and working with Engineering and Architecture teams to implement scalable, compliant solutions that deliver real business outcomes

Requirements

15+ years of experience in business process optimization, automation, or operational transformation.
Deep experience in Wealth Management, including Broker-Dealer (BD) and RIA environments.
Proven experience working across regulated functions such as Compliance, Supervision, Finance, and Legal.
Six Sigma certification (Black Belt strongly preferred).
Strong understanding of business process automation, APIs, RPA platforms, and workflow orchestration tools.
Practical understanding of how AI is shaping operational automation and where it delivers real value.
Demonstrated ability to build ROI-based business cases and partner closely with Finance.
Exceptional communicator with strong executive presence.
Proven people leader with experience building and scaling teams.
Experience leading large-scale, enterprise-wide transformation initiatives.
Prior experience running executive steering committees or governance forums.
Exposure to platform modernization, system consolidation, or large operational scale environments.

Responsibilities

Enterprise Process Discovery & Optimization Lead end-to-end discovery of current-state business processes across all major Osaic functions.
Develop enterprise process maps, value streams, and dependency models.
Identify inefficiencies, manual work, bottlenecks, risk points, and scalability constraints.
Apply Lean / Six Sigma methodologies to redesign processes for speed, quality, and simplicity.
Workflow Automation Strategy & Delivery Define and own Osaic’s enterprise workflow automation strategy and roadmap.
Identify and prioritize opportunities across: Business Process Automation (BPA) APIs and system orchestration RPA / intelligent automation AI-enabled workflows where appropriate
Partner with Engineering, Architecture, and Platform teams to translate business needs into scalable technical solutions.
Ensure automation initiatives align with enterprise architecture, security, and regulatory standards.
Financial Accountability & ROI Modeling Quantify automation opportunities in terms of: Hours saved, FTE impact, Cost reduction, Cycle-time improvement, Risk and error reduction
Build clear investment cases including implementation cost, run cost, ROI, and payback period.
Partner with Finance and business owners to guide investment vs. harvesting decisions.
Governance, Backlog & Prioritization Chair and run the Workflow Automation Steering Committee.
Own the enterprise automation intake and backlog management process.
Drive transparent prioritization and sequencing of initiatives based on business value.
Balance near-term efficiency gains with long-term platform scalability.
Executive Communication & Stakeholder Alignment Serve as the primary executive-facing leader for workflow automation initiatives.
Provide clear, concise updates to senior leadership on progress, value delivered, and risks.
Bring together business owners, Finance, and Technology leaders to align on outcomes and funding decisions.
Lead change management and adoption across the enterprise.
People Leadership Build, lead, and develop a high-performing process excellence and automation team.
Foster a culture of accountability, continuous improvement, and data-driven decision-making.
Act as a coach and mentor to emerging leaders in process optimization and automation.