VP Accounts Payable & Contracting

VITAS Healthcare•Miramar, FL

5d•Hybrid

About The Position

Responsible for supervising and directing the activities of the Accounts Payable department (Claims Management, Customer Service, Nursing Home and Non-Patient Trade Invoices) to ensure the accurate and timely processing of corporate and program healthcare claims/invoices. Maintains an acceptable level of performance as determined by management. Also responsible for directing the operational and functional activities of the Contract Services department. This includes both contract management, charge master (billing/payment rates) management, vendor management and regulatory compliance. Work on-site at our Corporate Miramar, Florida office. Hybrid schedule. All duties and responsibilities are to be performed in accordance with VITAS Healthcare Corporation’s policies, procedures, guidelines, contractual commitments and governmental regulations. · Oversee the accurate and timely maintenance of the PeopleSoft, Document Locator and APTTUS databases. · Ensure the daily posting, check printing and void check and debit memo processing occurs accurately. · Research and resolve all system problems and issues. · Oversee the daily reconciliation and distribution of reports to field staff. · Follow up to ensure timely payment of healthcare claims and invoices. · Oversee cash management functions. · Manage the company Grants of Authority. · Establish, document, and enforce department procedures. · Assist all staff members in researching and resolving discrepancies. Participate in customer service problem solving. · Maintain a log of all voided checks and provide a copy to cash management personnel. Audit and account for check sequence. · Responsible for direction of the contracts area to include contract compliance and operational efficiency of the contracts area. · Responsible for company charge master. Medicare, Medicaid, Physician, Managed Care, Nursing Home, and other ancillary company rates which are key to our billing (revenue), payment (expense) and contract negotiation efforts. · Responsible for analysis and interpretation of trends requiring management’s attention for assigned areas. · Responsible for the preparation of financial and management reports and procedures related to the assigned area. · Plans, organizes, and controls the activities related to the assigned function · Organizes, manages, and directs the work of the employees in the assigned function · Oversees the assignment of duties, and responsibilities to employees · Observes and evaluates employees and work procedures to ensure quality standards and service are met · Mentors, develops and provides on-the-job training to subordinates to strengthen their current performance and preparation for future advancement · Approves personnel actions such as new hire requests and discharges, to ensure proper staffing · Provides approval for overtime needs · Creates a model that supports the organization's mission and values based on an internal and external needs assessment. · Monitors the internal/external environment and identifies opportunities to fulfill the corporate strategy. · Sets priorities for planning activities for assigned unit. · Serves as strategic liaison for key organizational initiatives between business units and their customers, both internal and external. · Assesses current models of business operations and develops appropriate new models as needed. · Participates in policy development. · Performs related duties as required. This position description in no way states or implies that these are the only duties to be performed by the employee occupying this position. Employees will be required to perform any other job-related duties assigned by their supervisor or management.

Requirements

Five to seven years’ prior management experience in healthcare, accounts payable, contracting and charge master (billing / payment rates).
Ability to work on various assignments simultaneously, to meet deadlines and work well under pressure
Knowledge of policies and practices involved in the human resources function
Ability to manage a staff in a positive and productive manner by motivating, developing and managing employees as they work
Ability to utilize and administer the disciplinary action process through coaching and counseling to improve performance or terminate employment
Ability to communicate tactfully, verbally and in writing with department heads, managers, coworkers and vendors to resolve problems and negotiate resolutions
Working knowledge of computers, internet access, and the ability to navigate within an automated system as well as a variety of software packages such as Outlook, Excel and Word.
Bachelor’s degree in accounting, business administration or related field from an accredited college or university or the international equivalent preferred.

Nice To Haves

Master degree is preferred.

Responsibilities

Oversee the accurate and timely maintenance of the PeopleSoft, Document Locator and APTTUS databases.
Ensure the daily posting, check printing and void check and debit memo processing occurs accurately.
Research and resolve all system problems and issues.
Oversee the daily reconciliation and distribution of reports to field staff.
Follow up to ensure timely payment of healthcare claims and invoices.
Oversee cash management functions.
Manage the company Grants of Authority.
Establish, document, and enforce department procedures.
Assist all staff members in researching and resolving discrepancies. Participate in customer service problem solving.
Maintain a log of all voided checks and provide a copy to cash management personnel. Audit and account for check sequence.
Responsible for direction of the contracts area to include contract compliance and operational efficiency of the contracts area.
Responsible for company charge master. Medicare, Medicaid, Physician, Managed Care, Nursing Home, and other ancillary company rates which are key to our billing (revenue), payment (expense) and contract negotiation efforts.
Responsible for analysis and interpretation of trends requiring management’s attention for assigned areas.
Responsible for the preparation of financial and management reports and procedures related to the assigned area.
Plans, organizes, and controls the activities related to the assigned function
Organizes, manages, and directs the work of the employees in the assigned function
Oversees the assignment of duties, and responsibilities to employees
Observes and evaluates employees and work procedures to ensure quality standards and service are met
Mentors, develops and provides on-the-job training to subordinates to strengthen their current performance and preparation for future advancement
Approves personnel actions such as new hire requests and discharges, to ensure proper staffing
Provides approval for overtime needs
Creates a model that supports the organization's mission and values based on an internal and external needs assessment.
Monitors the internal/external environment and identifies opportunities to fulfill the corporate strategy.
Sets priorities for planning activities for assigned unit.
Serves as strategic liaison for key organizational initiatives between business units and their customers, both internal and external.
Assesses current models of business operations and develops appropriate new models as needed.
Participates in policy development.
Performs related duties as required.