Voyage Coordinator

Stolt-Nielsen • Houston, TX

19h • Onsite

About The Position

The Voyage Coordinator will provide detailed data support to the Voyage Optimisation and Sales & Marketing departments, ensuring adherence to established Stolt standards, guidelines, and procedures. This role involves managing accurate and timely processing of invoicing and rebilling of charterers’ expenses according to Charter Party terms, and ensuring the collection of receivables within targeted time frames. The coordinator will also maintain and administer key voyage and COA data in IMOS, coordinate closely with internal stakeholders and customers, and support day-to-day voyage and customer service activities. Stolt Tankers, a division of Stolt-Nielsen Limited (SNL), specializes in transporting bulk liquids such as chemicals, clean petroleum products, vegetable oils, biofuels, and oleochemicals. The company fosters a winning culture focused on safety, sustainability, and continuous improvement, implementing continuous improvement training for all shore-based and seagoing colleagues.

Requirements

• Bachelor’s degree or equivalent level of education.
• 1–2 years’ experience in a similar analytical role or demurrage.
• Excellent analytical skills with a high level of accuracy and attention to detail.
• Strong communication skills with a problem-solving approach.
• Computer skills with good working knowledge of MS Office applications.

Nice To Haves

• Knowledge and experience with IMOS

Responsibilities

• Provide detailed data support to the Voyage Optimisation and Sales & Marketing departments in line with established Stolt standards, guidelines, and procedures.
• Manage accurate and timely processing of invoicing and rebilling of charterers’ expenses according to governing Charter Party terms.
• Ensure collection of receivables within targeted time frames.
• Maintain and administer key voyage and COA data in IMOS.
• Coordinate closely with internal stakeholders and customers.
• Support day-to-day voyage and customer service activities.
• Maintain and update voyage-related data, including COA files, nominations, spot fixtures, and voyage itineraries in IMOS.
• Work closely with the Voyage Management Supervisor, Trading Manager, and other colleagues in Tanker Trading to provide accurate information on voyage progress, profitability, and KPIs.
• Liaise directly with spot and COA customers to handle nominations, last cargo information, ETAs/PTAs, and service requests.
• Enter extra charges in IMOS and ensure they are correctly re-billed.
• Prepare and sign vessel certificates in accordance with legal directives.
• Provide weekly forecast reports.
• Maintain a robust and accurate database administration.
• Support voyage optimisation activities as directed.
• Contribute to ad hoc projects assigned by management.
• Maintain all relevant COA KPIs as directed by the Trading Manager.
• Maintain voyage itinerary and P/L for assigned ships, and provide comments on voyage progress in the notes section.
• Ensure IMOS entries such as extra charges to be re-billed, spot fixtures and any changes, and entry of barging and transshipments.

Benefits

• Opportunity to work at the heart of Stolt Tankers’ commercial operations within the Voyage Management and Tanker Trading teams.
• Exposure to complex global shipping operations, with direct involvement in COA management, voyage P/L, and customer liaison.
• Structured learning and development opportunities, including on-the-job training in IMOS, voyage optimisation, and commercial shipping practices.
• A culture focused on safety, sustainability, and continuous improvement, with the chance to contribute to process enhancements and ad hoc projects.
• Collaborative and supportive work environment where you work closely with the Voyage Management Supervisor, Trading Manager, and cross-functional stakeholders.

What This Job Offers

• Job Type: Full-time
• Career Level: Entry Level