Voter Registration Clerk - Recorders Office

Pima County • Tucson, AZ

13h • $18 - $25

About The Position

The Voter Registration Clerk performs clerical, data entry, signature verification and petition processing in the Voter Registration Unit. It is distinguished from other clerical classifications by its use in Voter Registration and the specialized requirements to assure all work complies with local, state, and federal voting program requirements.

Requirements

• High School diploma or General Education Development (GED) certification AND two years of public contact experience. (Relevant experience and/or education from an accredited college or university may be substituted.)
• OR: One year with Pima County as an Administrative Assistant I, Administrative Assistant II or related position as determined by the department head at the time of recruitment.
• Qualifying education and experience must be clearly documented in the "Education" and "Work Experience" sections of the application.
• Do not substitute a resume for your application or write "see resume" on your application.
• Current voter registration in Pima County, as required by Arizona State law, is required at time of appointment and must be maintained as a condition of employment.
• In accordance with Arizona State law, employees must be able to obtain certification as a Certified Elections Officer from the Secretary of State.
• Valid driver license is required at time of application.
• Valid AZ driver license is required at time of appointment.

Nice To Haves

• Experience with/knowledge of using data entry software and tools.
• Experience working with sensitive or confidential information.
• Experience with/knowledge of local election laws and/or procedures.
• Experience with written and verbal communications.
• Experience working collaboratively in a team-oriented environment.
• Bilingual (English/Spanish).

Responsibilities

• Performs data entry and related clerical work involved in voter registration and related election activities
• Creates or modifies voter records by inputting and retrieving information using automated systems
• Coordinates the Vote By Mail Program by researching and processing requests for ballots, developing and implementing balloting procedures and making determinations on problem requests
• Accounts for and processes returned ballots in accordance with state and federal regulations
• Researches polling locations and directs voters to polling location via telephone or in person
• Processes military and overseas ballots by determining which elections military and overseas voters are eligible to vote in, mails ballots and accounts for and processes returned ballots in accordance with state and federal regulations
• Determines voter status and eligibility and activates, inactivates and/or cancels as required by voting laws, rules and regulations
• Receives mail, sorts by categories and distributes to staff
• Provides information to staff and to the general public concerning voter registration and voting laws, rules and regulations
• Resolves complaints from the public regarding unit procedures
• Determines validity of petition signatures during the petition process
• Receives and accounts for payments from the public for voter registration records
• Operates various office equipment such as typewriters, computer terminals, personal computers, facsimile machines, photocopiers and scanning equipment
• Maintains security and confidentiality of information created or encountered in the performance of assigned duties.

Benefits

• Employees enjoy competitive salaries, generous health insurance coverage, and retirement plans that contribute to long-term financial security.
• Pima County recognizes the importance of a healthy work-life balance, offering flexible work schedules, a generous family leave policy and wellness programs that prioritize employee well-being.
• Employees benefit from opportunities for professional advancement through training programs, workshops, and educational reimbursement programs.

What This Job Offers

• Job Type: Full-time
• Career Level: Entry Level
• Education Level: High school or GED