VolBooks Assistant Director - VolShop - UTK

University of Tennessee • Knoxville, TN

10d • $75,000 - $85,000 • Onsite

About The Position

The VolBooks Assistant Director is responsible for leading and managing the university’s comprehensive digital course materials operation, including UT’s flagship flat-rate access programs, Total Access and Course Access. This position oversees all aspects of course material procurement, inventory management, and vendor relations with publishers and EdTech partners. A key part of the role is monitoring digital platforms such as VitalSource to ensure timely faculty adoptions, strong student participation, and accurate system integration. The Assistant Director provides direct leadership to digital buyers, sales floor staff, and student employees—setting goals, hiring, training, and ensuring consistent performance. The position establishes the strategic direction for the department, identifies emerging technologies, and evaluates new digital, EdTech, and AI-driven course material solutions. Financial responsibilities include budgeting, forecasting, margin management, reconciliation of access program charges, inventory cycle counts, and analysis of departmental sales performance. The role ensures compliance with HEOA regulations and oversees accurate data entry across ERP systems, digital management software, and the website. Campus outreach is essential. The Assistant Director builds strong relationships with faculty, departments, and administrators to promote affordability, accessibility, and on-time adoptions. The position regularly prepares presentations, collaborates on marketing efforts, and represents VolBooks and the VolShop at campus meetings and industry conferences. Overall, the VolBooks Assistant Director plays a pivotal leadership role in future-proofing course materials at UT, elevating academic support through innovative digital solutions, and contributing to the success of students, faculty, and the broader campus community.

Requirements

• Knowledge of MS Office Suite and VitalSource’s digital course material platform.
• Skill in ERP inventory management systems and point-of-sale systems.
• Strong analytical ability.
• Strong written, verbal, and interpersonal communication skills.
• Strong organizational skills with attention to detail.
• Ability to solve problems effectively.
• Bachelor’s degree or ten years of management experience in higher education course materials.
• 10 years supervisory or managerial experience in course materials with a digital Access Program.
• 10 years of course materials buying experience.
• 10 years of college bookstore experience serving a student population over 20,000.
• Valid driver’s license with Real ID due to occasional travel.

Nice To Haves

• Masters Degree
• Knowledge of EdTech tools.
• Ability to use Artificial Intelligence in course material operations or processes.

Responsibilities

• Strategic Procurement of Course Materials & Inventory Management (40%) Lead procurement for all course materials and manage inventory for digital and physical formats. Oversee the Total Access and Course Access flat-rate access programs. Work directly with publishers and EdTech companies on sourcing and buying decisions for UTK and the online campus. Manage inventory lifecycle, including returns, disposition of old editions, and no-value items. Monitor the VitalSource platform, including faculty adoptions and student participation. Research new technologies, industry trends, partnerships, and software improvements. Develop a strong peer network within the industry and on campus. Review and compare store statistics with peer institutions and industry leaders. Ensure compliance with HEOA regulations. Oversee data entry into the database, digital management systems, and website. Reconcile charges and refunds through the Bursar.
• Management of Digital Buyers & Sales Floor Operations (30%) Provide leadership, hiring, training, and performance evaluation for full-time staff and student employees. Establish departmental goals and strategic direction; communicate the vision to staff. Model professional behavior, set expectations, and maintain accountability. Pursue training and mastery of new and existing systems, including integrations with new vendors and providers.
• Financial & Area Management (20%) Prepare budgets, set departmental goals, and establish benchmarks. Manage space, utilities, resources, and personnel efficiently. Ensure accurate invoicing, charges, and payments. Schedule cycle counts and maintain inventory accuracy. Reconcile Access Program transactions and Banner reports. Review financial and sales reports regularly. Maintain margins, monitor shrinkage, and forecast departmental sales and trends.
• Campus Outreach & Storewide Management (10%) Develop and maintain relationships with faculty, departments, and administrators. Meet with academic units to understand needs and respond to requests. Advocate for on-time adoptions, affordability, accessibility, and new course material options. Prepare presentations and marketing content for VolBooks initiatives. Serve as a member of the senior management team. Represent the VolShop and VolBooks at campus and industry events. Partner with the Director to position VolBooks as the official source of UT course materials.

What This Job Offers

• Job Type: Full-time
• Career Level: Manager