VMI Coordinator

Border States

31d

About The Position

Be part of a growing, successful company in an exciting and challenging field. Border States is 100% employee-owned, which means you’re empowered to make decisions, find solutions and receive rewards for your hard work. This position will be located in: Chantilly, VA Application Deadline: 12/10/2025 Please note that the position may be filled before or after the listed application deadline. Applications will only be accepted while the posting remains active.Job SummaryThe VMI Coordinator coordinates the Vendor Managed Inventory (VMI) programs for Border States customers ensuring effective implementation and quality processes for unique, customer specific, services. Coordinates VMI Warehouse, job boxes, job trailers, and vending machines.Obtains orders, provides customers timely follow-up on technical inquiries, maintains reports, actively participates in the marketing and sale of Border States’ products and services, resolves customer billing problems, and provides input on product evaluations, code descriptions, inventory management, and pricing development. Performs the appropriate SAP functions to ensure the warehouse and deliveries run efficiently and accurately. Coordinates activities associated with the inventory process.

Requirements

Minimum of a two-year business/trade degree or the equivalent in work experience.
Minimum 2 years of prior warehouse distribution and/or city desk experience preferred.
Good knowledge of electrical products or systems preferred.
A valid driver’s license may be required depending on job duties (e.g., travel, driving company vehicle, etc.). Applicants without a driver’s license may still be considered.
Prior experience operating a forklift is preferred.
Ability to read, write, and speak in English required.
Strong working knowledge of PC for Windows, Microsoft Office (Excel and Word), internet, email, SAP software SupplyTrax and Secura Stock sofware preferred.
Excellent interpersonal, written and verbal communication, and reading skills.
Ability to effectively plan and organize.
Excellent customer service skills include being competent, accurate, responsive, and engaged.

Responsibilities

Coordinates the VMI program with a clear vision of the VMI concept.
Coordinates with the customer and branch on all additions, changes, and deletions to the VMI programs.
Upon proposal approval, works closely with our customers to transition inventories and implement programs.
Ensures accurate communication, follow through, and documentation of VMI projects and processes using specific project management tools.
Maintains minimum and maximum inventory levels.
Monitors the overall quality of Border States' VMI performance in serving key customer goals.
Promotes and builds customer service through teamwork with Account Managers.
Coordinates the VMI warehouses, job boxes, job trailers and vending machines.
Responsible for the maintenance and safe operations of all VMI warehouse equipment and vehicles in accordance with Border states, our vendors, and/or any government standards.
Performs the appropriate SAP functions to ensure the warehouse and deliveries run as efficiently and accurately as possible.
Coordinates activities associated with our inventory process.
Communicates with internal and external customers on orders, inventory, and deliveries, etc.
Works closely with Border States’ sales and marketing staff to meet and exceed Branch sales and gross profit objectives.
Obtains orders and provides proactive customer service sales and service functions including order entry, expediting, pricing, returns, coordinating deliveries, and follow-up on customer inquiries, as required.
Provides timely follow-up on customer technical inquiries and requests.
Actively participates in the marketing and sale of Border States’ products and services.
Consistently provides responsive, quality service to meet and exceed customer expectations.
Provides input to Border States personnel on customer needs or concerns regarding pricing, inventory, products, competition, and procedures.
Works closely with customer, branch, and corporate personnel to achieve successful results.
Ensures order processes for standard orders and consignment processing.
Inputs internal and external consignment field data and target quantities.
Performs the duties of the Warehouse Associate.
Responsible for the security and maintenance of the building and grounds of the VMI Warehouse, job boxes, job trailers, and vending machines, so the property is neat and safe within Border States and government standards.
Establishes bar code set-up and labeling for customer inventory.
Creates customer labels
Develops recovery and cross-reference of SAP data to customer material numbers and descriptions.
Maintains Open Order Reports, Billing Block Reports, and other reports deemed necessary on a consistent basis.
Other duties as assigned by supervisor or designate.

Benefits

Health, Dental and Vision Benefits
Accident, Critical Illness, Hospital Indemnity
FSA & HSA
Employee Stock Ownership Plan (ESOP)
Disability Benefits
401(k) Retirement Plan
Life Insurance
Employee Assistance Program
Paid Holidays
Paid Volunteer Time
Personal Leave time and more!
Border States provides bonuses to their employee-owners upon the achievement of branch and company goals.