VITA Site Coordinator (Administrative Assistant I) - Temporary
About The Position
Under general supervision, is responsible for performing a variety ofprofessional and/or technical duties in a staff capacity supporting theactivities and services of an assigned department; also providesassistance to the public regarding the assigned department or division.Working conditions are primarily inside an office environment. Mayexercise direct supervision over assigned staff. This position is a "temporary" position, therefore unclassified and has no disciplinary appeal rights to the Municipal Civil Service Commission. This position is likewise subject to at-will employment status and can be terminated at any time for any reason.
Requirements
- Two (2) years of college from an accredited college or university with major coursework in Business or Public Administration or related field.
- One (1) year of general office or administrative experience.
Nice To Haves
- Complete and pass 40 hours of tax law instruction provided by IRS in a classroom setting.
- Two (2) years of supervisory experience.
- Experience preparing and electronically filing income tax returns.
- Valid Class "C" Texas Driver's License.
Responsibilities
- Assists in providing a variety of duties involved in supporting the administrative operations of the assigned department or division.
- Answers inquiries regarding policies and procedures.
- Ensures compliance with current City and department rules and regulations.
- Composes, types, and proofreads reports, letters, memos, statistical and confidential information.
- Assists with monitoring and reviewing expenditures; provides information to appropriate department staff for budget preparation.
- Maintains calendars, schedules activities, meetings and various events.
- Coordinates activities with other City departments, outside agencies, and the general public.
- Monitors inventory of office supplies; reviews purchase requisitions and requests for payments.
- Assists in initiating personnel requisitions; monitors overtime and attendance records; assists in monitoring employee payrolls.
- Researches and compiles data for special projects and reports.
- May organize and maintain filing systems; maintains records related to specific area of assignment.
- May respond to and resolve difficult and sensitive citizen inquiries and complaints.
- May prepare public relations data, brochures and handouts.
- Performs related duties and fulfills responsibilities as required.
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What This Job Offers
Career Level
Entry Level
Industry
Executive, Legislative, and Other General Government Support
Education Level
Associate degree
Number of Employees
5,001-10,000 employees
