Visual and Performing Arts and Humanities Program Specialist

Northwestern College•Powell, WY

40d•$19

About The Position

This position provides comprehensive program support including coordinating, and implementing college and community programs, activities, performances, and events. Includes coordinating logistics, managing marketing and outreach communications, supporting student engagement, and collaborating with faculty, staff and community partners. The position also provides programmatic support such as managing databases; monitoring budgets; and managing and maintaining websites and social media platforms. This role emphasizes collaboration, assisting colleagues, and ensuring departmental activities are effectively supported.

Requirements

Associate's degree or two-year technical certificate, and up to two years of related experience; or an equivalent combination of education and experience sufficient to successfully perform the essential duties of the job such as those listed above.
Acceptable criminal background check
Knowledge of: Customer service principles, Marketing principles, Public relations principles, Basic graphic design principles, Website and social media management and content development principles and practices, Program and event planning principles, Implementing events and activities, Developing promotional and communication materials, Organizing and coordinating multiple projects concurrently, Scheduling practices, Basic project management principles, Recordkeeping and report preparation techniques, Budget monitoring and basic accounting principles, Modern office procedures, methods, and equipment, Teamwork and collaboration principles
Skill in: Customer service principles, Using a computer and related software applications, Planning, organizing, and coordinating programs, activities, and events, Scheduling activities and events, Preparing collateral and marketing materials, Preparing reports, keeping records, documenting and managing data, Performing basic graphic design techniques, Administering website and social media platform, Demonstrated ability to work effectively both independently and as part of a team, providing support across multiple staff roles, Monitoring and reconciling budgetary activities and transactions, Solving problems, Operating modern office equipment, Supporting team processes, assisting colleagues, and coordinating to achieve shared goals, Communication and interpersonal skills as applied to interaction with coworkers, supervisors, the general public, event coordinators and attendees, and others sufficient to exchange or convey information and to receive work direction

Responsibilities

Coordinates and implements programs, training sessions, activities, events, and performances. Coordinates logistics such as scheduling, facilities, staffing, catering, equipment, and marketing. Assists colleagues in planning and supports a coordinated team delivery.
Provides general program support and customer service to students, faculty, staff, and community members. Serves as liaison to ensure successful execution of events and activities. Collaborates with multiple employees to align support across the division.
Monitors budget activities and expenditures, ensuring proper posting of receipts and deposits; processes expenditure paperwork; reconciles accounts; makes recommendations regarding budgetary requirements and allocations. Generates and provides budget reports and tracking support to division staff and communicates updates to team members.
Participates in a variety of meetings, events, conferences, and/or other related activities to receive and convey information. Shares updates and coordinates follow-up actions with team members to support collective progress.
Assists with the compilation, reporting, and tracking of various types of data and program methods. Compiles and tracks events, attendance and program participation data. Provides data reports to support multiple staff and division planning needs.
Supports marketing and outreach activities including managing social media platforms, website administration, creating promotional and collateral materials, and other communications. Includes creating, curating, and scheduling engaging content across various social media platforms, monitoring social media channels for inquiries, comments, and feedback, and ensuring timely and appropriate responses. Designs, develops, and updates website content, ensuring it is visually appealing and user-friendly. Coordinates with team members to ensure marketing and outreach efforts align with division priorities.
Coordinates administrative activities including contracts, vendor relations, policies and procedures; prepares correspondence, form, and documentation; and maintains program files and records. Provides clerical and organizational assistance to multiple staff and support team efficiency.
Performs other duties of a similar nature or level