Video Services Specialist - Freelance (Part-Time)

Baird • Milwaukee, WI

12d

About The Position

The (freelance) Video Services Specialist will serve as an Independent Contractor and project manager for the internal video services department. As a freelance Video Services Specialist you will assist the Manager of Video Services, internal and external video producers, directors, and videographers for creative projects, video shoots, and photo shoots across pre-production, production, post-production, and delivery. You will also collaborate with internal clients, Marketing Specialists, Writers and Producers for creative projects, providing clear and helpful customer services. This role is a freelance, part‑time position. The selected individual will operate as an independent contractor and will bill Baird for hours worked. This position is not a regular Baird Associate role and is not eligible for Associate benefits. The Impact You’ll Make: Project Management: Participate in weekly Video Services Team meetings Convert Workfront requests to jobs Create Timelines in Workfront Opens job folders in Active Jobs on the server Schedule project kick-off meetings Schedule scouting trips Reserve selected shooting locations, both within Baird facilities and for off-site productions Hire and schedules crew Schedule talent when necessary and communicate timelines, production needs, and wardrobe preferences Obtains compliance approvals Upload assets to Digital Asset Management (DAM) system Share final production deliverables as needed in various formats as directed by manager Communicate project updates with clients, Marketing Specialists, Writers and Creative/Art Directors Manage multiple ongoing creative projects and works with team to flag issues and possible delays Video Shoot Assistance: Transport equipment to and from locations Set up and strike video equipment (lighting, cameras, tripods, sound equipment, etc.) Meet vendors, talent, and Baird partners at security and escorts them to the proper floor / location Assist internal and external Videographers, Directors, and Producers during all phases of production Periodic camera operation as needed/able What You’ll Bring to Baird:

Requirements

• Creative project management experience in the video services and photo space
• Proficient in Microsoft platform (Outlook, Excel, Word)
• Experience with Workfront Project Management system (or similar project management system)
• Knowledge of video production workflows
• Must have independent registered business (LLC preferred)
• Valid EIN required
• Ability to invoice weekly

Responsibilities

• Participate in weekly Video Services Team meetings
• Convert Workfront requests to jobs
• Create Timelines in Workfront
• Opens job folders in Active Jobs on the server
• Schedule project kick-off meetings
• Schedule scouting trips
• Reserve selected shooting locations, both within Baird facilities and for off-site productions
• Hire and schedules crew
• Schedule talent when necessary and communicate timelines, production needs, and wardrobe preferences
• Obtains compliance approvals
• Upload assets to Digital Asset Management (DAM) system
• Share final production deliverables as needed in various formats as directed by manager
• Communicate project updates with clients, Marketing Specialists, Writers and Creative/Art Directors
• Manage multiple ongoing creative projects and works with team to flag issues and possible delays
• Transport equipment to and from locations
• Set up and strike video equipment (lighting, cameras, tripods, sound equipment, etc.)
• Meet vendors, talent, and Baird partners at security and escorts them to the proper floor / location
• Assist internal and external Videographers, Directors, and Producers during all phases of production
• Periodic camera operation as needed/able

What This Job Offers

• Job Type: Part-time
• Career Level: Mid Level
• Education Level: No Education Listed
• Number of Employees: 501-1,000 employees