Video Production Coordinator

Garver • Little Rock, AR

16d • Onsite

About The Position

The Garver Communications Team is a group of strategic thinkers and creative doers all steadfastly focused on telling the story we live out every workday — that Garver is the best firm to work for and with. We do this by bringing on the best talent in our respective disciplines and collaborating to execute award-winning creative campaigns. The Video Production Coordinator will assist in supporting the Communications Team by managing the logistics, scheduling, and administrative tasks required for successful video production. This role ensures smooth coordination between creative, technical, and internal stakeholders, helping deliver high-quality video content that aligns with brand standards and campaign objectives and will sit in our Downtown Little Rock office. To do this effectively, you will: Schedule and organize video shoots, including booking locations, talent, and equipment. Maintain production calendars and ensure deadlines are met, including maintaining projects and tasks in our project management software. Work closely with Client Service Project Manager to gather creative direction and project requirements. After coordinating with the Client Service Project Manager, support the Senior Videographer and Photographer by helping prepare call sheets and shot lists. Source props, wardrobe, and other production materials as needed, ensuring every item makes it on set and communicating with in-person stakeholders regarding these materials when not there yourself. When applicable, support the production team during shoots (e.g., handling releases, managing schedule). Help ensure compliance with safety and brand guidelines. Track editing progress and assist with feedback coordination between editors and stakeholders. Organize and archive video assets for future use both in Vimeo and on the video server. Manage production budgets, expense tracking, and payments to external vendors and freelancers.

Requirements

• Excellent communication and problem-solving abilities.
• Strong organizational skills and the ability to manage multiple projects simultaneously.
• Keen attention to detail and a proactive mindset.
• Comfort with fast-paced environments and problem-solving on the fly.

Nice To Haves

• Bonus points for experience with Asana or similar project management tools.

Responsibilities

• Schedule and organize video shoots, including booking locations, talent, and equipment.
• Maintain production calendars and ensure deadlines are met, including maintaining projects and tasks in our project management software.
• Work closely with Client Service Project Manager to gather creative direction and project requirements.
• After coordinating with the Client Service Project Manager, support the Senior Videographer and Photographer by helping prepare call sheets and shot lists.
• Source props, wardrobe, and other production materials as needed, ensuring every item makes it on set and communicating with in-person stakeholders regarding these materials when not there yourself.
• When applicable, support the production team during shoots (e.g., handling releases, managing schedule).
• Help ensure compliance with safety and brand guidelines.
• Track editing progress and assist with feedback coordination between editors and stakeholders.
• Organize and archive video assets for future use both in Vimeo and on the video server.
• Manage production budgets, expense tracking, and payments to external vendors and freelancers.

Benefits

• Paid parental leave
• 401k match
• HSA contributions
• paid health and dental insurance premiums for employees enrolled in our nationally recognized Wellness Program
• gym membership reimbursements
• tuition reimbursements

What This Job Offers

• Job Type: Full-time
• Career Level: Entry Level
• Education Level: No Education Listed
• Number of Employees: 1,001-5,000 employees