Vice President of Operations

Pontiva Healthcare Partners•New York, NY

14d

About The Position

Pontiva Healthcare Partners is a venture and growth firm investing at the forefront of life sciences, focused on precision medicine through defined patient groups. The firm targets opportunities across therapeutics, devices, diagnostics, and tools. Pontiva combines deep clinical and scientific understanding with disciplined financial underwriting and structured, value-added partnership. Our approach emphasizes actively supporting companies through key regulatory, clinical, and commercial milestones while building an institutional platform designed for long-term partnership with leading investors. Role Overview Pontiva is seeking a Vice President of Operations. This individual will be responsible for building and managing institutional-grade processes across fund administration, LP communications, compliance, and company infrastructure. The role is highly cross-functional – partnering closely with the Founders, external administrators, auditors, legal counsel, and portfolio companies. The ideal candidate has experience in venture capital, private equity, or fund administration and can operate as both a strategic thought partner and hands-on executor.

Requirements

5–10+ years of experience in venture capital, private equity, fund administration, or asset management operations
Deep understanding of private markets fund structures, capital calls/distributions, and investor reporting
Experience interfacing with fund administrators, auditors, and legal counsel
Strong Excel and financial literacy; comfort with waterfalls and fund economics
Exceptional organization, accuracy, and project management skills
Excellent written and verbal communication with LP-facing professionalism
Ability to manage multiple priorities in an entrepreneurial, small-team environment
High integrity, discretion, and ownership mindset

Nice To Haves

Prior experience supporting fundraising or institutional investor relations
Familiarity with compliance frameworks for RIAs/ERAs
Experience implementing CRM or fund administration systems

Responsibilities

Fund Operations, Finance & Platform Development
Own day-to-day relationship with fund administrator: capital calls, distributions, NAVs, partner statements, and SPV administration
Oversee LP onboarding including subscription documents and side-letter tracking
Manage fund expense tracking, management fee calculations, budgeting, and cash management
Coordinate quarterly and annual audits, tax processes, and valuation workflows
Maintain investment records, closing documentation, and portfolio performance tracking
Support transaction execution including wires, closing checklists, and post-close administration
Evaluate fund economics, scenario modeling, and future fund planning
Investor Relations & Reporting
Lead preparation of quarterly and annual LP reports, estimates, and performance materials
Maintain CRM, investor portal, and investor database integrity
Develop and implement investor communication strategy
Support fundraising processes and prospective LP materials
Coordinate annual meetings and investor events
Compliance & Risk Management
Implement and maintain compliance manual, code of ethics, and policies
Oversee vendor due diligence, cybersecurity oversight, and data governance
Ensure adherence to fund terms and regulatory requirements
Management Company & Portfolio Operations
Oversee HR/PEO relationships, payroll, benefits, and onboarding
Manage IT stack, security, document management, and vendor contracts
Implement travel & expense policies and internal controls
Maintain data room, version control, and firm reporting calendar
Support portfolio company operations including finance vendors and reporting cadence