Vice President of Operations and Finance

National Taxpayers Union • Washington, DC

17d • $125,000 - $145,000 • Hybrid

About The Position

National Taxpayers Union (NTU) and National Taxpayers Union Foundation ( NTUF) seek a solutions-oriented self-starter who is eager to ensure that growing, entrepreneurial organizations have the vital infrastructure they need to reach even greater impact and influence in the future. Reporting directly to and working closely with the President, this role is ideal for a professional who wants the opportunity to shine on their own as the leadership-level staff person planning, executing, and overseeing all the administrative, managerial, and financial aspects of nonprofit advocacy (501c4) and research (501c3) organizations related to each other.

Requirements

• Minimum 5 to 7 years of relevant experience in positions involving decision making over administrative and financial matters; experience at a nonprofit organization is desirable but not necessary.
• Position is approximately 70% Operations/30% Finance
• Proficiency or familiarity with administrative tools for payroll, donor record management, bookkeeping, and work collaboration
• Proficiency in financial operations, including a solid working knowledge of balance sheets, accounts/payable receivable, budgeting, business tax procedures, and financial statements; accounting degrees or certificates are helpful but not required if proficiency can be demonstrated
• Excellent organizational skills to ensure that a busy team of 24 employees at organizations with a combined $8 million budget is functioning optimally
• A passion for analyzing business systems – from employee benefits to accounting controls – and taking the initiative to make them more efficient and effective
• A proactive approach to management, finance, and operations that gets ahead of problems before they happen
• Strong written and verbal communication skills; no other position at NTU or NTUF interacts with a greater number of internal and external individuals and organizations than this one
• A commitment to the missions of NTU and NTUF

Responsibilities

• Management Liaise with the NTU and NTUF Board of Directors, assisting the President with high-level activities associated with the Boards
• Develop solutions that will help employees work more productively
• Administer personnel policy and ensure it is kept up to date with all laws and regulations
• Oversee employee benefits and supervise vendors to ensure accuracy and compliance
• Maintain files and records required by internal policies, including job descriptions, RR&Es, and timesheet allocations
• Develop job descriptions for new positions and participate in the screening and interviewing process
• Complete onboarding and offboarding for employees, fellows, clerks, and interns
• Set deadlines and provide support for the annual review process
• Finance Engage in budget preparation, investment management, and other financial planning with the President
• Liaise with accountant team to resolve day-to-day issues, produce regular budget and financial activity updates, and reconcile transactions with our fundraising and other records
• Liaise with payroll vendor and bank to ensure timely and accurate payroll, deposits/transfers, and bill payment
• Prepare invoices and follow-up on payments
• Operations “Build Better Mousetraps” – Always examining internal and external systems that can be improved
• Liaise with external vendors and execute tasks to ensure compliance with insurance, sales tax, IRS Form 990, H-1B processing, cybersecurity and technology tools, and state charitable registration requirements, among others
• Ensure that facilities are well maintained (interacting with building management) and well supplied
• Assist and coordinate with office meeting room scheduling, audio-visual requests, catering needs, and room setup for on-site events
• Provide logistical support and coordinate with vendors for off-site events
• Assist and coordinate with preparation of effective staff meeting agendas, Board agendas, memos, letters, and other documents as appropriate
• Serve as the greeter for occasional visitors, and monitor the general email and voicemail inboxes for routing to appropriate employees

Benefits

• health insurance with generous employer premium contribution
• 401(k) retirement plan with 100% match on the first 3% of contributions and 50% on the next 2% of contributions
• 12 paid holidays plus vacation and sick leave and reduced work between Christmas and New Year’s

What This Job Offers

• Job Type: Full-time
• Career Level: Executive
• Education Level: No Education Listed
• Number of Employees: 11-50 employees