Vice President/Controller - Accounts Payable
About The Position
We are global private markets specialists delivering tailored investment solutions, advisory services, and impactful, data driven insights to the world's investors. Leveraging the power of our platform and our peerless intelligence across sectors, strategies, and geographies, we help identify the advantages and the answers our clients need to succeed. Role Overview The Accounts Payable Vice President serves as a bridge between the Corporate Accounting (CA) and Fund Accounting (FA) teams. This hybrid position is responsible for processing invoices that are charged to investment funds, while ensuring that all payments are centralized and managed through the Corporate Accounting accounts payable processes. By operating at the intersection of both teams, the Accounts Payable Vice President streamlines invoice handling, maintains compliance, and supports efficient fund operations through a unified approach to payments and reporting. Essential Job Functions This role requires a proactive mindset, strong organizational skills, and the ability to collaborate across teams in a dynamic, evolving operational landscape. This position requires a detail-oriented professional who thrives in a high-volume, deadline-driven environment. The ideal candidate is comfortable managing multiple priorities, adapting quickly to change, and maintaining accuracy under pressure. This position will manage an AP team comprised of internal and external accountants and will work closely with CA, FA, legal teams, and external vendors both domestic and international.
Requirements
- Bachelor's Degree in Accounting or Finance with 7-10 years' professional accounting experience.
- Experience with accounting for private equity partnership, fund of funds and/or Real Estate fund accounting.
- Strong project management skills and ability to work collaboratively across teams.
- Solid foundation in accounts payable procedures and strong knowledge of accounting principles.
- Highly proficient in Excel, Word, and other Microsoft Office programs
- Ability to multi-task and manage priorities against fast-paced key deadlines.
- Must be able to work independently but contribute in a team-oriented environment.
- Excellent verbal and written communication skills.
- Strong problem-solving skills and ability to leverage technology.
- Willingness and flexibility to learn and implement new programs and processes.
- Experience training and managing junior professionals and reviewing the work of others.
Nice To Haves
- PowerBI and process automation experience is a plus.
- NetSuite experience a plus.
Responsibilities
- Oversee the FA accounts payable process, including but not limited to:
- Review the allocation of invoices to funds and legal entities
- Ensure the proper coding of invoices, including review of limited partnership agreements
- Ensure the appropriate approval for invoices
- Review invoices against contracts and engagement letters from outside vendors
- Report accounts payable activity to third party fund administrators
- Reconcile open invoices with vendors
- Resolve questions and issues as they arise
- Bill funds and entities for AP expense reimbursements
- Prepare invoice uploads and enter information into accounting software
- Review and approve new vendor and fund name set-up requests.
- Review allocation of costs by fund in the Due From Funds (DFF) process.
- Perform treasury functions, including but not limited to:
- Ensure completion of verbal confirmation for new vendor bank accounts
- Review and approve Wire/ACH templates and transactions set up in online banking system
- Ensure distribution of remittance advice
- Review bank reconciliations
- Ensure that vendor payments are processed in a timely manner
- Review reimbursement received from Funds
- Ensure the accuracy of application of fund reimbursements to open invoices
- Provide bi-weekly cash receipts and disbursements projection to the CA team
- Perform month-end close activities, including but not limited to:
- Prepare and post journal entries as necessary
- Review assigned balance sheet account reconciliations prepared by AP accountants
- Review fund reimbursement invoices produced by AP Accountants and provide to FA
- Continuously evaluate workflow processes for efficiency and improvement.
- Build reference tools and process documents for AP.
- Train and develop team members.
- Standardize reporting to meet both CA and FA team needs.
- Project management and implementation of technology solutions.
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What This Job Offers
Job Type
Full-time
Career Level
Mid Level
Industry
Securities, Commodity Contracts, and Other Financial Investments and Related Activities
Number of Employees
1,001-5,000 employees
