Vice Chair of Administration for Department of Pediatrics

University of Florida • Gainesville, FL

24d

About The Position

The University of Florida’s Department of Pediatrics is seeking an experienced Vice Chair of Administration to provide strategic and operational leadership for a large, complex academic department spanning 21 divisions and roughly 700 faculty and staff. As a key partner to the Department Chair, this leader will oversee administrative operations across research, education, and clinical missions, ensuring alignment with University and College of Medicine priorities. We are looking for a collaborative, strategic leader with strong financial and operational expertise and proven change-management skills. Someone who can guide dynamic teams and support departmental growth. Apply today to make a meaningful impact within a top-tier academic health system.

Requirements

• Master's degree in an appropriate area and two years of relevant experience; or a bachelor's degree in an appropriate area and four years of relevant experience.

Nice To Haves

• Proven leadership experience in complex healthcare or academic environments.
• Strong financial acumen with expertise in budgeting and grant administration.
• Understanding of healthcare finances, including billing and collections.
• Experience with extramural grant funding and physician billing.
• Ability to develop and implement strategic plans aligned with institutional goals.
• Commitment to continuous learning and awareness of industry trends.
• Familiarity with higher education and health system regulations, operating procedures, as well as national and state funding agency guidelines.

Responsibilities

• Directly supervise six administrative leaders overseeing Education, Research Administration, Clinical Operations, Human Resources, Finance, and Divisional Administration.
• Oversee daily administrative operations across academic, clinical, teaching, and research missions.
• Lead the implementation of University, College of Medicine, UFP/FCPA, and UF Health policies and process changes, while fostering a culture of transparency, accountability, and team empowerment.
• Drive continuous process improvement through training, mentorship, and structured professional development plans that support team growth and alignment with departmental goals.
• Implement policies that strengthen efficiency and compliance, ensuring timely, accurate stakeholder communication.
• Identify opportunities to strengthen academic, research, and clinical programs.
• Support development and execution of departmental strategic plans.
• Coordinate with faculty and leadership to align departmental goals with institutional priorities.
• Work closely with the Department Chair to advance departmental goals and initiatives.
• Support divisional and functional administrators to ensure cohesive, coordinated operations.
• Develop and manage the department’s budget, including forecasting and long-term financial planning.
• Monitor financial performance while overseeing grant administration and research funding, to ensure adherence to budgetary expectations and fiscal accountability.
• Serve as the department’s senior fiscal officer, ensuring compliance with all College, UF Health, and University financial policies and procedures.
• Oversee recruitment, hiring, onboarding, and training of administrative staff, as well as oversee functions including employee relations, performance evaluations, and professional development initiatives.
• Ensure compliance with university HR policies and labor laws.
• Support faculty with research proposal development and submission.
• Oversee research project administration and regulatory compliance.
• Facilitate partnerships and collaborations to advance research initiatives.
• Oversee faculty recruitment, appointments, promotions, and tenure processes.
• Ensure timely completion and communication of annual faculty evaluations.
• Support curriculum development, scheduling, accreditation, and academic records.
• Support recruitment, admissions, and advising for UME learners, graduate students, residents, and postdoctoral fellows.

Benefits

• Generous Paid Leave: Enjoy 22 days of paid vacation, 13 days of paid sick leave, 11 paid Holidays, and 8 weeks of paid parental leave.
• Individual and Family Health Insurance Benefits
• State of Florida Retirement Plan Options
• State of Florida Basic Life Insurance
• Public Service Loan Forgiveness Eligible Employer
• Professional Development Opportunities
• Wellness Programs available to employees

What This Job Offers

• Job Type: Full-time
• Career Level: Director
• Number of Employees: 5,001-10,000 employees