VFX Coordinator

Flawless•Santa Monica, CA

1d•Hybrid

About The Position

The AI company that's revolutionizing Hollywood" Flawless is transforming Hollywood with assistive AI. Our tools empower filmmakers to edit, localize, and refine performances while preserving artistic intent. Designed to support, not replace, artists, our technology expands what is possible on screen and gives creators freedom to tell stories with greater impact and reach audiences in new ways. From enabling seamless multilingual releases to eliminating the need for costly reshoots, Flawless solves critical challenges that slow down productions and limit distribution. We are also setting the standard for ethical AI in entertainment. Our Artistic Rights Treasury (A.R.T.) is a rights management solution that protects artists and rights holders, ensuring that innovation moves forward with transparency and respect for creative ownership. What we are looking for: As the VFX Coordinator you will be joining an innovative startup changing the future of filmmaking. The VFX Coordinator will report to the VFX Producer (LA), working closely with the Post Production, Pipeline, IO and Film Innovation teams. The VFX Coordinator will be responsible for the coordination of projects including feature films, episodic series, and commercial content. The VFX Coordinator must be adept at maintaining projects in Flow Production Tracking Software, time management, and multi-tasking. This Coordinator must be able to work effectively and efficiently with our cross-functional teams in both the US and UK locations. Role reports to VFX Producer (LA) We’re looking for a highly organized, detail-oriented VFX Coordinator who thrives in a fast-paced, technology-driven production environment. This person will be instrumental in managing project flow, enabling smooth communication between internal teams and external vendors, and ensuring that all deliverables are tracked, reviewed, and delivered on time. The ideal candidate is proactive, precise, and deeply familiar with VFX workflows, with the ability to manage multiple priorities while maintaining clarity and structure across projects.

Requirements

In-depth understanding of live-action VFX workflows, processes, and pipelines
Strong proficiency with Flow, RV, MediaShuttle, Excel, Google Suite, Zoom, and Jira
Previous experience in film production, visual effects, editorial, or IO environments
Ability to manage multiple projects concurrently in a deadline-driven environment
Highly organized, proactive, and detail-oriented with strong time management skills
Strong communication skills with the ability to anticipate issues and resolve them efficiently
Familiarity with common file formats, resolutions, and delivery specifications

Nice To Haves

Basic knowledge of DaVinci Resolve or editorial workflows

Responsibilities

Project Coordination & Tracking Manage VFX projects within Flow Production Tracking, ensuring accurate statuses, assignments, notes, and timelines
Reconcile Flow data with internal tracking systems and spreadsheets to maintain alignment across teams
Track project progress and proactively flag risks to ensure on-time delivery of shots and assets
Vendor & Cross-Functional Communication Liaise between vendors and internal teams including Data I/O, Film FX, QC, and Pipeline to ensure clear and timely communication
Maintain daily correspondence with vendors and distribute detailed notes from reviews and meetings
Organize and coordinate meetings across multiple time zones, ensuring all stakeholders are aligned
Reviews, Deliverables & Operations Create Flow playlists and run review sessions with vendors and creative teams
Oversee the sending and receiving of vendor packages in partnership with Data I/O
Track invoices and payment status, and create technical support tickets with Pipeline and IO teams as needed