Veterinary Pharmacy Control Coordinator (Pet Resource Center)

Hillsborough County Board of County Commissioners•Fishers Farms, FL

4d•Onsite

About The Position

The primary focus of the position is to assure proper compliance with state and federal drug regulations, ordering restrictions, record keeping and storage of more than $600,000 in pharmaceutical drugs and medical supplies used by the veterinary team. Inventory control, proper storage, checking expirations, ordering just-in-time inventory to keep costs minimized.

Requirements

Knowledge of regulations/requirements from state and federal agencies related to Pharmacy and controlled substances.
Knowledge of drug names, classes, and ability to identify the proper drug when supplying to veterinarians or other team members.
Ability to develop and maintain complex inventory systems for regulated drugs; with 100% accuracy of receipt and use.
Ability to communicate effectively, both orally and in writing.
Knowledge of budget management practices and procedures.
Ability to collect, organize and evaluate data and develop logical conclusion.
Ability to work effectively with others.
Ability to follow oral and written instructions and established procedures.
Ability to maintain files and records and prepare reports and correspondence.
Critical Thinking: Interpret, evaluate and analyze facts and information to make decisions or form judgements.
Decision Making: Ability to choose solutions to challenges and make informed decisions.
Communication: Excellent, clear verbal and written communication skills and the ability to establish a professional rapport with different levels of management and staff.
Strategic Planning: Ability to utilize historical data and future projections to provide budget requests for each fiscal year with a multi-year projection of use/cost.
Analytical Ability: Analyze the current drugs versus new drugs coming to market to determine the cost/benefit of utilizing one drug over another including effectiveness and cost.
Associate degree in science (Zoology, Biology or Veterinary Science) or a Certified Pharmacy Technician or Certified Veterinary Technician; and
Minimum of 3 years of work in pharmacy including controlled substances or 5 years working as a Veterinary Technician; or
An equivalent combination of education (not less than a high school diploma or GED), training and experience that would reasonably be expected to provide the job-related competencies noted below. The equivalency statement applies only to education and experience requirements and does not include legally required licenses or certifications.

Responsibilities

Assure compliance with state and federal requirements for the purchasing, use, storage and recordkeeping of controlled and non-controlled substances. Must stay current on pending and recently adopted changes.
Work directly with procurement and fiscal for just-in-time ordering and suppling of needed drugs. Some controlled substances will require special forms and licenses to purchase and use them in the veterinary section.
Perform internal audits of the use and dispensing of drugs, assuring that all PRC protocols have been followed. Should be looking for constant improvement.
Develop and implement procedures and processes to improve tracking, inventory control, and recordkeeping aspects for veterinary services as it relates to pharmacy substances and medical supplies.
Establishes and maintains an online inventory control system utilizing the best available automation or use of scanning technology to assure up-to-the-minute accuracy of drug and medical supplies inventories.
Supervises and performs efficient and accurate dispensing of medications for adopters.
Minimize waste and control costs related to medical supplies and inventories.
Oversees and maintains integrity of medical records, including lab results, inventory, and controlled drugs, to ensure accuracy.
Performs and delegates requests from phone calls and emails to Veterinary Services. Assists Veterinary Supervisors.
Perform other related duties as assigned.