Vessel Coordinator

NORTON LILLY INTERNATIONAL INC•Houston, TX

About The Position

Under the direction of the Port Manager, the Vessel Coordinator is responsible for the coordination of all marine operations, agency, and administrative functions associated with individual vessel calls to assigned Port.

Requirements

High School diploma or equivalency; some college courses in business management helpful
Previous experience in the marine agency field
Minimum of two-three (2-3) years as a Boarding Agent
In depth knowledge and understanding of Port Agency Work
Possess good organization skills and ability to multi-task procedural and project management tasks within short time constraint situations
Previous verifiable experience handling agent duties in servicing vessel arrivals and departures.
Must be able to lift 50 pounds
Possess a valid driver’s license and have an acceptable motor vehicle record (MVR)
Must have and / or be able to obtain a Transportation Workers Identification Card (TWIC) within 30 days of hire
Must be available to work a flexible schedule based on business needs, including days, nights, weekends, and some holidays with travel to and from the marine vessel while in Port
Must have reliable transportation
Must be able to provide and maintain automobile insurance according to state laws

Nice To Haves

College courses and / or college degree highly preferred

Responsibilities

Board vessels in Port on a daily basis
Assist Port Manager with planning and assigning weekly vessel rotation
Assist Port Manager with billing procedures
Assist Port Manager with follow-up and completion of pro forma requests
Respond to all principal/customer inquiries in line with Corporate Operations Manual Policies or Principal Governing Working Instructions
Prepare/transmit estimates of port costs
Established and maintain marine vessel file insuring documentation is prepared in an accurate and timely fashion
Prepare/execute required governmental and agency documents for appropriate approvals and submission to marine vessel files
Communicate daily with principals/customers, marine vessel’s Master, Port Authority, and appropriate government authorities
Procure operation, agency, and administrative services for assigned marine vessels
Exercise high quality vendor service management and cost control
Makes required trips to United States Immigration Control, and U.S. Customs Office to ensure all necessary documentation is ready for arrivals and departures
Abide by company HSEQ policies and procedures
All other duties assigned
Not all aspects of the job are covered by the descriptions, other duties may be required
Position may change as the industry and technology evolve