Vendor Management Specialist

Aston Carter•New Berlin, WI

15h•$17 - $19•Onsite

About The Position

As a Vendor Management Specialist, you will play a crucial role in ensuring the accuracy and timeliness of supplier payments. You will be responsible for processing and resolving invoice discrepancies within the Vendor Invoice Management (VIM) portal. This position requires direct communication with suppliers to ensure invoices contain correct purchase order and billing information. You will also collaborate with Accounts Payable and internal stakeholders to review, reconcile, and close purchase orders efficiently.

Requirements

Experience with ERP systems, SAP preferred
Strong skills in accounts payable and invoice processing
Proficiency in invoicing and vendor management
Excellent problem-solving skills
Proficient data entry skills
High School Diploma required
Experience working in an ERP system, SAP preferred

Responsibilities

Process and resolve invoice discrepancies within the Vendor Invoice Management (VIM) portal to ensure timely and accurate supplier payments.
Communicate directly with suppliers to resolve invoicing discrepancies and ensure invoices contain accurate purchase order and billing information.
Partner with Accounts Payable and internal stakeholders to review, reconcile, and close purchase orders in a timely manner.
Facilitate vendor communications and meetings to identify invoicing issues, implement corrective actions, and maintain effective vendor relationships.
Research and verify purchase order (PO) information and coordinate with suppliers to reissue invoices with accurate PO references for proper processing.
Investigate invoice and PO discrepancies and collaborate with relevant stakeholders to implement appropriate resolutions, including adding line items, creating new purchase orders, or coordinating alternative payment solutions with the Business Controller.
Maintain accurate documentation and records related to invoice resolution and vendor communications.
Perform additional duties and responsibilities as assigned by management.