Vendor Management

Community Association Management•Charlotte, NC

22h•Onsite

About The Position

The Vendor Management Coordinator plays a central role in managing vendor documentation, onboarding, and compliance tracking. This role supports both internal teams and external vendors by ensuring that all records are accurate, communication is prompt, and every vendor relationship meets our company standards and contractual obligations.

Requirements

Associate degree or equivalent; or 3+ years of related administrative or vendor support experience.
Proficiency in Microsoft Office Suite, especially Excel.
Excellent communication and writing skills.
Strong time management, multitasking, and organizational abilities.
Detail-oriented with a customer service mindset.

Nice To Haves

Familiarity with vendor management systems is a plus.

Responsibilities

Build and maintain strong relationships with vendors, internal departments, and community clients.
Oversee vendor documentation using designated software platforms and company policies.
Coordinate onboarding processes for new vendors in collaboration with management.
Review and update vendor profiles, ensuring documentation is current and complete.
Assist with liability insurance tracking and administration.
Respond to inquiries from vendors, Community Managers, Board Members, and team members.
Manage assigned tasks within the CRM system.
Support administrative functions such as mail processing and database updates.