Vendor Management Specialist I

Foundation Finance Company, LLC • Rothschild, WI

4d • $58,000 - $70,000

About The Position

Vendor Management Specialist I Duties:
The Vendor Management Specialist I is responsible for supporting the maintenance of the Company’s Vendor Management program, including performing due diligence on prospective vendors, conducting regular risk assessments of existing vendors, supporting contract renewal efforts under the guidance of the Legal Department, and assisting with the vendor off-boarding process. This role works under established policies, procedures, and oversight, and serves as a liaison between internal stakeholders and external vendors and provides operational support to other Compliance department functions as needed.

Requirements

• Bachelor’s degree from an accredited 4-year college or university.
• Minimum of 1 year’ experience performing vendor management activities or similar compliance related activities - preferably in a financial service or a regulated industry.
• Ability to write reports, business correspondence, and other applicable articles in the style and format prescribed.
• Ability to effectively present information to customers, clients, employees and leadership.
• To perform this job successfully, an individual should have knowledge of Microsoft Office suite and any applicable role specific development or design software.

Responsibilities

• Contribute to the ongoing development and maintenance of the Vendor Management program and maintain accurate and up-to-date records in the vendor management system.
• Conduct due diligence and risk assessments for new and incumbent vendors, including financial health, cybersecurity, regulatory, and operational risk evaluations, and identify risk gaps and escalate findings as appropriate.
• Coordinate the collection, validation, and analysis of vendor documentation (e.g., SOC reports, insurance certificates, business continuity plans, information security policies, etc.).
• Support the performance review and renewal process for all vendors, with special attention paid to critical and high-risk vendors.
• Address and resolve delivery, quality, payment, or performance issues efficiently and effectively while maintaining strong collaborative and professional relationships.
• Regularly review processes for compliance with company standards and initiatives and suggest updates and ideas that support process improvement.
• Assist in the preparation of reports, dashboards, and audit documentation to demonstrate program effectiveness.
• Partner with internal stakeholders, including Legal, Compliance, IT, and Business Units, to support vendor-related initiatives.
• Assist in refining vendor risk management processes, templates, and tools for efficiency and consistency.
• Other duties as assigned by management.
• Must be able to come to work promptly and regularly.
• Must be able to take direction and work well with others.
• Must be able to work under the stress of deadlines.
• Must be able to concentrate and perform accurately.
• Must be able to react to change productively.

Benefits

• Day-one Health Benefits (medical, dental, vision, and flexible spending options like HSA or FSA accounts).
• 401(k) with company match enrollment on day-one.
• Paid, Sick and Volunteer Time Off
• Paid Parental Leave Options
• Employer Paid Life and Disability
• Wellbeing on Demand Program
• Flexible Work Environment with a casual dress code

What This Job Offers

• Job Type: Full-time
• Career Level: Entry Level
• Number of Employees: 101-250 employees