Vendor Management Analyst

Allied Universal • Jupiter, FL

5d

About The Position

Deposita(TM), an Allied Universal® Company, is looking to hiring a Vendor Management Analyst. The primary function of the Vendor Management Analyst position is to provide and administer support to the various functions with Deposita. This includes the timely review and analysis of the vendor out of scope invoices, the processing of vendor invoices and managing disputes. Other duties include development of the end-to-end process to track and manage invoices, report status on each invoice and continuous process improvements with internal teams and vendors.

Requirements

• Associate’s degree in Accounting, Finance, Business Management, or a related field
• Minimum of one (1) year of experience in a centralized customer service or billing environment
• Work history must demonstrate each of the following:
• Experience demonstrating knowledge of billing and receivables process
• Experience with vendor management and payable processing
• Advanced experience utilizing Excel, Google Sheets or similar
• Demonstrated ability to manage a high volume of diverse activities while meeting deadlines and quality standards
• Must possess strong oral, written, and analytical skills
• Effective oral and written communication
• Planning and organizing
• Proficiency with Microsoft Office Applications
• Problem solving
• Forecasting, predicting
• Active listening
• Write informatively, clearly, and accurately
• Identify critical issues quickly and accurately
• Teamwork
• Attention to detail

Nice To Haves

• Working knowledge of Finance-related processes in ERP environment, PeopleSoft
• Previous experience in an “Order to Cash” financial process environment
• Previous experience in a “Procure to Pay” financial process environment
• Intermediate skill level in Microsoft Office; Excel in particular.
• Experience working with internal and external clients

Responsibilities

• Ensure timely processing of all out-of-scope billable invoices received from vendors
• Maintain vendor invoice tracker up to date with new invoices, credit memos, disputes, vendor payments, and customer invoicing
• Review vendor invoices for accuracy and identifying discrepancies to dispute with the vendor
• Work with vendor on disputed invoices and following through to resolution
• Send approved invoices in proper format to Accounts Payable for vendor payment and to Accounts Receivable for customer invoicing
• Reconcile vendor aging reports to ensure all out-of-scope invoices are accounted for
• Work as a liaison between vendors and Accounts Payable
• Work with vendor, Implementation Team, and Account Management in the event of a customer dispute
• Analyze out-of-scope data to identify areas for cost reduction to review with vendors
• Work with vendors and Account Management to develop betterment projects as a means of reducing out-of-scope billing
• Track vendor reports and distributing the details to stakeholders
• Provide analyses to internal teams upon request

What This Job Offers

• Job Type: Full-time
• Career Level: Entry Level
• Education Level: Associate degree