Vendor Management Analyst

Allied Universal•Jupiter, FL

About The Position

Deposita(TM), an Allied Universal® Company, is looking to hiring a Vendor Management Analyst. The primary function of the Vendor Management Analyst position is to provide and administer support to the various functions with Deposita. This includes the timely review and analysis of the vendor out of scope invoices, the processing of vendor invoices and managing disputes. Other duties include development of the end-to-end process to track and manage invoices, report status on each invoice and continuous process improvements with internal teams and vendors.

Requirements

Associate’s degree in Accounting, Finance, Business Management, or a related field
Minimum of one (1) year of experience in a centralized customer service or billing environment
Work history must demonstrate each of the following:
Experience demonstrating knowledge of billing and receivables process
Experience with vendor management and payable processing
Advanced experience utilizing Excel, Google Sheets or similar
Demonstrated ability to manage a high volume of diverse activities while meeting deadlines and quality standards
Must possess strong oral, written, and analytical skills
Effective oral and written communication
Planning and organizing
Proficiency with Microsoft Office Applications
Problem solving
Forecasting, predicting
Active listening
Write informatively, clearly, and accurately
Identify critical issues quickly and accurately
Teamwork
Attention to detail

Nice To Haves

Working knowledge of Finance-related processes in ERP environment, PeopleSoft
Previous experience in an “Order to Cash” financial process environment
Previous experience in a “Procure to Pay” financial process environment
Intermediate skill level in Microsoft Office; Excel in particular.
Experience working with internal and external clients

Responsibilities

Ensure timely processing of all out-of-scope billable invoices received from vendors
Maintain vendor invoice tracker up to date with new invoices, credit memos, disputes, vendor payments, and customer invoicing
Review vendor invoices for accuracy and identifying discrepancies to dispute with the vendor
Work with vendor on disputed invoices and following through to resolution
Send approved invoices in proper format to Accounts Payable for vendor payment and to Accounts Receivable for customer invoicing
Reconcile vendor aging reports to ensure all out-of-scope invoices are accounted for
Work as a liaison between vendors and Accounts Payable
Work with vendor, Implementation Team, and Account Management in the event of a customer dispute
Analyze out-of-scope data to identify areas for cost reduction to review with vendors
Work with vendors and Account Management to develop betterment projects as a means of reducing out-of-scope billing
Track vendor reports and distributing the details to stakeholders
Provide analyses to internal teams upon request