Vendor Contracts Administrator

viva health•Birmingham, AL

44d

About The Position

The Vendor Contracts Administrator is responsible for administering the full lifecycle of vendor contracts from development and execution through renewal and performance tracking, while maintaining accuracy, compliance, and alignment with VIVA HEALTH'S policies, regulatory standards, and operational needs.

Requirements

Bachelor's Degree in Business Administration, Healthcare Administration, Legal Studies, or related field
Minimum of 3-5 years of experience in contract administration, preferably within a health plan, healthcare organization, or regulated industry
Exceptional attention to detail and organizational skills
Strong written and verbal communication abilities
Proactive with the ability to manage multiple priorities and meet deadlines in a fast-paced environment
Strong analytical, critical thinking, and problem-solving skills
Proficiency with contract management software
Proficiency with Microsoft Office applications, including Excel and Word
Understanding of healthcare compliance requirements (HIPAA, CMS, OIG, etc.)

Nice To Haves

5-7 years of experience in contract administration, preferably within a health plan, healthcare organization, or regulated industry
Certification in Contract Management (IACCM/WorldCC or NCMA)
Experience working for a regional or mid-size health plan
Familiarity with vendor risk management and procurement processes

Responsibilities

Administer and maintain all vendor contracts within the contract management system, ensuring version control, accuracy, and accessibility.
Coordinate contract drafting, review, approval, and execution processes across internal departments.
Track key contract milestones, renewal dates, and performance obligations to ensure timely and compliant vendor management.
Act as the primary point of contact for contract inquiries, updates, and reporting.
Support vendor on-boarding by ensuring required documentation and internal approvals are complete prior to activation.
Prepare and maintain reports and dashboards related to contract status, expirations, and performance metrics.
Serve as the subject matter expert for the contract management system. Support user training, enhancements, and process improvements.
Assist with internal and external audits, providing documentation and data as needed to demonstrate compliance with VIVA HEALTH and regulatory standards.
Assist with contract negotiations and modifications.
Identify opportunities to enhance contract processes, improve efficiency, strengthen vendor governance, and improve accountability.