Valuation Ops Administrator

Newmark•Palm Beach Gardens, FL

16d

About The Position

Assists in the Operations of the daily business flow supporting both the Market Leaders and the appraisers. ESSENTIAL DUTIES: Involved in the process of bidding assignments on third party bid board systems and through emails, which includes checking for priors and conflicts, obtaining fee quotes from managers and timing from performing offices as well as appraiser assignment and experience. Creates bidding job log to monitor fee quotes. Generate engagement letters from templates or receives and downloads client engagement letters via client job boards and communicates with clients with introductory emails. V&A Job Management System - sets up new job assignments into the job management system, understanding the letter of engagement in its entirety to accurately enter data into the system. Sends out new job assignment emails to the performing office and appraisers. Delivery of appraisal reports/client invoices via uploads to client job boards. Archive working files onto a shared drive. Provides Regional Administrator backup coverage for other areas as needed. Responsible for ordering office supplies. Submits vendor invoices for payment to Accounts Payable. Research daily wire/ACH and check reports to assist Accounts Receivables with identifying client invoice payments. State and temporary appraisal license renewals - Filing paperwork to renew general appraisers license or apply for temporary appraiser’s license in unlicensed state. Filing expense reports for Market Leader. Order Business Cards for employees. Organizing client events (meetings, trainings, conferences)

Requirements

High school diploma or General Education Degree (GED)
Minimum of 2 - 4 years of previous related work experience
Proficient in Microsoft Word, PowerPoint, Excel, and Outlook software
Good proofreading and editing skills; Effective verbal and written communication skills
Ability to maintain discretion regarding personnel and industry-related matters
Excellent interpersonal skills
Must be detail oriented to ensure accurate deliverables, and able to take initiative to meet deadlines
May perform other duties as assigned

Responsibilities

Bidding assignments on third party bid board systems and through emails, which includes checking for priors and conflicts, obtaining fee quotes from managers and timing from performing offices as well as appraiser assignment and experience.
Creates bidding job log to monitor fee quotes.
Generate engagement letters from templates or receives and downloads client engagement letters via client job boards and communicates with clients with introductory emails.
V&A Job Management System - sets up new job assignments into the job management system, understanding the letter of engagement in its entirety to accurately enter data into the system. Sends out new job assignment emails to the performing office and appraisers.
Delivery of appraisal reports/client invoices via uploads to client job boards.
Archive working files onto a shared drive.
Provides Regional Administrator backup coverage for other areas as needed.
Responsible for ordering office supplies.
Submits vendor invoices for payment to Accounts Payable.
Research daily wire/ACH and check reports to assist Accounts Receivables with identifying client invoice payments.
State and temporary appraisal license renewals - Filing paperwork to renew general appraisers license or apply for temporary appraiser’s license in unlicensed state.
Filing expense reports for Market Leader.
Order Business Cards for employees.
Organizing client events (meetings, trainings, conferences)