USAC Payroll Tax Supervisor

3M • Maplewood, MN

23h • $109,202 - $133,469 • Onsite

About The Position

As an USAC Payroll Tax Supervisor, you will lead a team of coordinators and ensure accurate handling of garnishments, workers’ compensation, and compliance with all payroll tax regulations and requirements for both U.S. and Canada (USAC). In this role, you will have the opportunity to tap into your curiosity and collaborate with some of the most innovative people around the world. Here, you will make an impact by: Tax Compliance: Ensuring that USAC complies with federal, state, provincial, and local payroll tax regulations by utilizing a third-party vendor to manage all tax preparations, ensuring accuracy and timeliness, including the preparation of year-end tax statements. Data Analysis: Analyzing payroll tax data to ensure accuracy and identify any discrepancies. Conduct regular audits of payroll tax records and resolve any issues that arise. Reconciliation: Vendor billing reconciliation to actual charges as well as resolving any tax account discrepancies. Regulatory Updates: Staying informed about changes in payroll tax laws and regulations. Implement necessary changes to payroll processes to maintain compliance. Collaboration: Working closely with HR, Finance, and IT departments to ensure seamless payroll processing and integration of payroll tax data (including stock integrations). Audit Support: Assist in internal and external audits related to payroll taxes. Provide necessary documentation and respond to inquiries from auditors and tax authorities. System Maintenance: Supporting the maintenance and enhancement of payroll systems to improve efficiency and accuracy in payroll tax processing.

Requirements

• Bachelor’s degree or higher (completed and verified prior to start) and four (4) years of experience in Payroll, Human Resources, and/or Finance in a private, public, government or military environment OR High School degree/GED (completed and verified prior to start) and eight (8) years of experience in Payroll, Human Resources, and/or Finance in a private, public, government or military environment
• Must be legally authorized to work in country of employment without sponsorship for employment visa status (e.g., H1B status).

Nice To Haves

• Certified Payroll Professional (CPP) designation
• Strong understanding of U.S. and Canada federal, state (multi-state payroll tax), province and local payroll tax regulations and reporting requirements.
• Three (3) years of experience in payroll software (e.g., ADP SmartCompliance, Workday), SAP and Microsoft Office Suite, particularly Excel
• Excellent analytical and problem-solving skills
• Strong attention to detail and organizational skills
• Ability to work independently and manage multiple tasks simultaneously
• Strong communication skills, both written and verbal

Responsibilities

• Tax Compliance: Ensuring that USAC complies with federal, state, provincial, and local payroll tax regulations by utilizing a third-party vendor to manage all tax preparations, ensuring accuracy and timeliness, including the preparation of year-end tax statements.
• Data Analysis: Analyzing payroll tax data to ensure accuracy and identify any discrepancies. Conduct regular audits of payroll tax records and resolve any issues that arise.
• Reconciliation: Vendor billing reconciliation to actual charges as well as resolving any tax account discrepancies.
• Regulatory Updates: Staying informed about changes in payroll tax laws and regulations. Implement necessary changes to payroll processes to maintain compliance.
• Collaboration: Working closely with HR, Finance, and IT departments to ensure seamless payroll processing and integration of payroll tax data (including stock integrations).
• Audit Support: Assist in internal and external audits related to payroll taxes. Provide necessary documentation and respond to inquiries from auditors and tax authorities.
• System Maintenance: Supporting the maintenance and enhancement of payroll systems to improve efficiency and accuracy in payroll tax processing.

What This Job Offers

• Job Type: Full-time
• Career Level: Mid Level