US Properties and Facilities Manager

Vista Global•Columbus, OH

About The Position

The U.S. Properties and Facilities Manager is responsible for overseeing the maintenance, day-to-day operations, and overall management of all physical assets within the organization’s property portfolio and facility operations. This role involves effective management of all company-owned and leased properties, including facilities maintenance, capital improvements, space optimization, and adherence to safety and regulatory standards. This position involves overseeing both the day-to-day management of properties and the long-term planning for facility needs – including maintenance, space planning, property acquisitions, and capital improvement projects. This position reports to the Executive Assistant. Jet Select is an affiliated operating partner of Vista in the US - the largest charter group in private aviation and the world’s first private aviation ecosystem, integrating a unique portfolio of companies offering asset-light solutions to cover all key aspects of business aviation.

Requirements

Minimum of 3 years of experience in property and facilities management, with at least 2 years in a leadership role.
Experience working in a multi-site office environment.
Background in real estate, property management, or corporate facilities management.
Proficiency in facilities management software, procurement systems building systems, and preventive maintenance programs.
Excellent verbal and written communication skills, with the ability to interact with teams, vendors, and senior management.
Ability to manage multiple tasks and projects with competing deadlines.
Ability to manage budgets and financials efficiently.

Responsibilities

Property Portfolio & Facility Operations Management Assist with overseeing the organization’s property portfolio, including leased, owned, and managed properties within the United States.
Collaborate with senior leadership to develop and execute property strategies that align with the company’s goals and ensures operational efficiency.
Identify opportunities for property acquisition, lease negotiations, and dispositions in line with business objectives.
Assist in negotiations, manage, and oversee all agreements for all facilities and properties.
Maintain lease records, track renewal dates, and ensure compliance with contractual obligations.
Develop relationships with landloards, property managers, and leasing agents to ensure favorable terms.
Manage the day-to-day operations and maintenance of facilities, ensuring they are clean, safe, and operational.
Oversee the maintenance, repair, and upgrade of building systems, including HVAC, plumbing, electrical, and security.
Oversee the administration and management of all aspects related to facilities, ground, vehicles, furniture, equipment, supplies, cleaning services, pest control, and related contract services.
Assist with establishing and manage maintenance schedules, preventative maintenance programs, and emergency response protocols.
Monitor energy use and environmental systems to optimize efficiency and reduce operational costs.
Budgeting and Financial Oversight Assist with developing and managing budgets for property and facilities operations, ensuring expenses remain within budget while optimizing resources.
Monitor operating costs, track expenditures, and develop cost-saving initiatives for facilities and properties.
Assist in purchasing and procurement of office equipment, furniture, and supplies across all sites as per Company Policies.
Collaborate with senior leadership to oversee the financial aspects of property transactions (purchases, leases, sales).
Capital Projects and Property Improvements Assist with planning, coordinating, and managing capital improvements projects, including property renovations, expansions, and new construction.
Ensure projects are completed on time, within scope, and on budget, while maintaining quality standards.
Work with external contractors, architects, and vendors to ensure the successful execution of construction and improvement projects.
Oversee space planning and reconfiguration of property layouts to meet the evolving needs of the organization.
Health, Safety and Compliance Ensure compliance with building codes, regulations, company policies, and safety standards.
Collaborate with the ERP team to ensure seamless integration of facility operations with enterprise systems.
Work closely with safety teams to implement and maintain workplace safety protocols.
Support business continuity planning by ensuring facilities are prepared for emergencies, disasters, and operational disruptions.
Implement and maintain emergency preparedness procedures for all locations.
Work with security teams to ensure access control and office security measures are in place.