US LBM AP Shared Services Manager

US LBM•Gilbert, AZ

About The Position

US LBM is one of the leading and fastest growing distributors of specialty building materials in the United States, with a team of over 15,000 employees located throughout the country. Since our founding in 2009, we have acquired over 70 companies and have expanded to more than 500 locations serving 37 states. US LBM is a progressive organization that promotes a unique culture that focuses on the value of its customers and associates. Developing our people is critical to our strategy and fostering our culture of empowerment. . A Brief Overview The Manager Accounts Payable Shared Services reports to the Director Finance Shared Services and is responsible for the managing of Accounts Payable processes for our Corporate division as well as for operating companies across the enterprise. This role is also responsible for leading Accounts Payable Shared Services transformational initiatives and corresponding change management efforts.This individual will participate in the building and start-up of Accounts Payable Shared Service functions, and once set up, will be responsible for daily management of the functions, continuous improvement activities and staff coaching/development. The Manager Account Payable Shared Services will partner with leaders across the organization to ensure the shared service organization provides efficient and effective services that support the ongoing needs of the business. They will foster a team environment and a strong service culture that ensures delivery of timely and quality driven service to internal customers and meets customer service level agreements.Responsibilities include oversight of all Accounts Payable activities including setup and maintenance of vendor master records, processing, and payment of invoices in a timely fashion, proper matching of purchasing and receiving documents, distribution to general ledger accounts, timely and accurate payments (including discount management), proper record keeping, driving key performance metrics and controls.

Requirements

Bachelor's Degree in Accounting or Finance or equivalent experience strongly preferred.
5+ years of accounts payable experience required.
1 year of supervisory experience required.
Knowledge of Accounts Payable best practices, policies and procedures and internal controls required.
Proficient in Microsoft Office required.
Strong work ethic required.
Must possess "soft skills": conflict resolution and negotiation, personal effectiveness, creative problem solving, strategic thinking, team building, and influencing skills.
High level of commitment and flexibility, poise, communication and teamwork skills.
Strong communication skills.
Ability to work in the US without sponsorship.

Nice To Haves

Shared services experience preferred.
Knowledge of Epicor Catalyst, Epicor BisTrack and/or Great Plain strongly preferred.
Experience participating or leading technology and process improvement initiatives preferred.
Ability to interact with all levels, influence senior managers and be equally comfortable with senior management in cross-functional efforts.
Must be comfortable working in an evolving, entrepreneurial environment.

Responsibilities

Direct supervision of a team of Accounts Payable Shared Services associates in our Corporate offices, and oversight of Accounts Payable associates in the field company wide.
Establish company-wide A/P policies and procedures and ongoing monitoring of compliance.
Establish A/P productivity metrics/standards company-wide, and ongoing monitoring/reporting of KPIs versus established goals.
Oversee A/P check printing and distribution.
Ensure that A/P subsidiary ledgers reconcile with general ledger, and all related/assigned accounts are reconciled (MRNI, etc.) timely.
Oversee new vendor set ups and ongoing maintenance.
Serve as the main point of contact for all A/P related inquiries throughout company.
Travel and Expense reporting functions – Oversee the company’s expense reporting process using Concur or manual expense reports. This includes establishing procedures to audit expense reports, and oversight over execution of audits to ensure compliance with company policies and procedures.
Participate in process improvement initiatives, including but not limited to identifying potential accounts payable automation solutions and related process changes, implementing an automated travel & entertainment platform, process and policy, and implementing a p-card program.
Manage staff through review, assessment, development, and training. Mentor, implement performance plans, and replace staff as necessary to maintain an efficient and high-performing department.
Understand and ensure compliance with Accounts Payable best practices, including proper internal controls, segregation of duties, policies and procedures.
Thoroughly understand and maintain adherence to W9, 1099, and other compliance requirements per IRS regulations and ensure compliance with same. Communicate requirements and assist in customers' understanding of requirements.
Perform activities related to the annual external Audit as they relate to Accounts Payable.
Perform other duties as assigned.
Comply with all policies and standards.
Adheres to Company’s commitment to workplace safety.