US Event Coordinator, Senior Associate - Strategic Event Solutions - New York

About EY-Parthenon • Hoboken, NY

14d • $65,700 - $119,200 • Hybrid

About The Position

At EY, you’ll have the chance to build a career as unique as you are, with the global scale, support, inclusive culture and technology to become the best version of you. And we’re counting on your unique voice and perspective to help EY become even better, too. Join us and build an exceptional experience for yourself, and a better working world for all.

The opportunity
The US Event Coordinator is responsible for supporting the SMM (Strategic Meetings Management) program through the coordination and execution of small to mid-scale internal and client events taking place in EY offices, as well as facilitating the usage of Small Meeting Technologies (SMTs) for off-site events while adhering to the EY Meetings & Events (M&E) guidelines. The individual will also be responsible for sourcing room blocks of 20-99 cumulative and assisting with registration sites through our Small Meeting Technology, Planned. You may work with EY teams (CBRE, OSTS, Creative Services, etc.) in the delivery of events and may also act as the project manager for department projects and initiatives.

Your key responsibilities
The Event Coordinator core purpose of the role is to deliver exceptional experience and adhering to EY policies and SES key goals and objectives. You will partner with meeting sponsor and/or requester to understand the requirements of their events. Follow EY guidelines starting from the event pre-approval process, recommend the best approach based on the assigned SES Service Level, and collaborate with SMTs/EY teams on the event logistics throughout the lifecycle of the event. You’ll consistently and seamlessly deliver meetings and events that add to the success of the meeting’s objectives, maximize value for the firm and optimize the meeting’s budget. In addition:

Position is primarily remote, but may require on-site support at events to manage all logistical aspects of the meeting on-site which may require extended hours of work and ability to move quickly to multiple function locations
Overtime may be required based on volume of work or scheduling
Informs and makes recommendations to leadership regarding competing priorities and resource management issues
Utilize Event Coordinator tools to enhance the overall stakeholder and event experience
Responsible for the maintaining data in a timely and accurate manner
Complete all EY required LEAD and Success Factor functions
May be required to manage SES special business projects

Requirements

• Knowledge of events, including event software and web registration
• Strong customer service focus and adherence to EY policies
• Excellent communication and strong teaming skills
• Ongoing attention to detail and strong organizational skills are essential
• Must be able to manage multiple competing priorities
• Expertise in Microsoft Office programs (Teams, Excel, Word, etc.)
• Bachelor’s degree or equivalent work experience
• Minimum of 3 years of related experience

Nice To Haves

• Certified Meeting Professional certification

Responsibilities

• The Event Coordinator core purpose of the role is to deliver exceptional experience and adhering to EY policies and SES key goals and objectives.
• You will partner with meeting sponsor and/or requester to understand the requirements of their events.
• Follow EY guidelines starting from the event pre-approval process, recommend the best approach based on the assigned SES Service Level, and collaborate with SMTs/EY teams on the event logistics throughout the lifecycle of the event.
• You’ll consistently and seamlessly deliver meetings and events that add to the success of the meeting’s objectives, maximize value for the firm and optimize the meeting’s budget.
• Position is primarily remote, but may require on-site support at events to manage all logistical aspects of the meeting on-site which may require extended hours of work and ability to move quickly to multiple function locations
• Overtime may be required based on volume of work or scheduling
• Informs and makes recommendations to leadership regarding competing priorities and resource management issues
• Utilize Event Coordinator tools to enhance the overall stakeholder and event experience
• Responsible for the maintaining data in a timely and accurate manner
• Complete all EY required LEAD and Success Factor functions
• May be required to manage SES special business projects

Benefits

• We offer a comprehensive compensation and benefits package where you’ll be rewarded based on your performance and recognized for the value you bring to the business.
• The base salary range for this job in all geographic locations in the US is $65,700 to $119,200.
• The base salary range for New York City Metro Area, Washington State and California (excluding Sacramento) is $78,800 to $135,400.
• Individual salaries within those ranges are determined through a wide variety of factors including but not limited to education, experience, knowledge, skills and geography.
• In addition, our Total Rewards package includes medical and dental coverage, pension and 401(k) plans, and a wide range of paid time off options.
• Under our flexible vacation policy, you’ll decide how much vacation time you need based on your own personal circumstances.
• You’ll also be granted time off for designated EY Paid Holidays, Winter/Summer breaks, Personal/Family Care, and other leaves of absence when needed to support your physical, financial, and emotional well-being.

What This Job Offers

• Job Type: Full-time
• Career Level: Mid Level
• Number of Employees: 5,001-10,000 employees